Accounts Payable Admin

Position Summary

Perform detailed bookkeeping, recording, and validation of accounts payable processes and other accounting assignments.

• Process invoices via a 3-way match (Purchase Orders, Invoice, Packing Slip)
• Enter and verify correct general ledger account coding
• Work with vendors, employees, and the accounting team throughout the month to ensure 100% of the invoices for the assigned vendors/suppliers are posted by the last day of each month
• Respond to internal and external inquiries relating to payment status and supporting documentation
• Maintain invoice documentation and retention by sorting and prioritizing invoices for processing, scanning invoices, and coordinating with Record Retention to maintain original documentation
• Ensure the proper record of invoices related to inventory management
• Collaborate with vendors and purchasing or sales departments for necessary paperwork and approvals needed for processing
• Communicate with project and department managers regarding supplier invoice questions and discrepancies
• Maintain credit card receipts and reconcile credit card activities to the monthly statement
• Process employees’ expense reports and process payments in a timely manner
• Assist with new vendor setup and maintenance
• Assist with special projects, administration, and general ledger reporting as needed

• Two to five years of Accounts Payable experience
• Knowledge of bookkeeping practices and procedures
• Strong time management ability
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Knowledge of office practices and clerical/accounting procedures
• Proficient in Microsoft Office Suite
• Comfortable with creating and using Excel formulas
• Ability to learn accounting software to perform job duties

Orange EV is an Equal Opportunity Employer and seeks diversity in candidates for employment.

EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity