Office Administrator

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Job Profile

Job Title: Office Administrator

Primary

Location:

Kansas City, KS (On‑Site)

Employment Status: Full-Time, Non‑Exempt

Compensation: $26 - $28/hr + Full benefits

CNS, a Congruex Company, is looking for an Office Administrator to join our team. Learn more about our operating unit at:

Who Is Congruex

Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

We deliver turn‑key network solutions under a single platform by aligning our engineering and in‑market construction operating units. Our vision is to be the best end‑to‑end provider of network services in the U.S. and our core values of GRIT connect everything we do.

We are building tomorrow, together. Will you join us?

Your New Job

The Office Administrator in the Integrated Delivery Services of Congruex plays a key support role, helping to ensure the smooth operation of the office and assisting with administrative tasks related to large‑scale telecom projects. This role involves a combination of organizational, logistical, and communication responsibilities, working across multiple departments to keep everything running efficiently.

• Administrative Support:
  • Managing Documentation: organizing, filing, and maintaining project‑related documentation (such as contracts, blueprints, permits, and reports).
  • Scheduling and Calendar Management: handle the scheduling of meetings, conference calls, site visits, and other appointments for team members, managers, and external stakeholders.
  • Correspondence Handling: manage incoming and outgoing communications, including emails, phone calls, and mail.
  • Project Coordination: provide administrative support to project managers, engineers, and other team members, helping to track project timelines, milestones, and deliverables.
  • Team Liaison: act as a liaison between different departments (engineering, construction, finance, etc.), ensuring that everyone has the information they need to keep projects on track.
  • Travel Arrangements: book travel arrangements for site visits, meetings, or conferences.
  • Ordering Supplies and Equipment: assist with ordering office supplies, project materials, or other resources needed for day‑to‑day operations.
  • Inventory Management: maintain office and project equipment inventories.
  • Assisting with New Hire Onboarding: support the onboarding process for new employees, including scheduling orientation and setting up workstations.
  • Data Entry and Reporting: enter project data into software systems and generate regular reports on project progress, budgets, or key metrics.
  • Contract Administration: organize and track contracts with clients, vendors, and contractors.
  • Compliance and Regulatory Documentation: maintain necessary compliance documents such as safety certifications, environmental reports, and project permits.
  • Preparing Meeting Materials: organize and prepare materials for meetings, including agendas, presentations, and reports. Take minutes and distribute them afterward.
  • Event Planning: organize logistics for company events or team‑building activities.
  • Invoice Processing: assist with processing invoices and managing billing cycles.
  • Expense Tracking: track office or project‑related expenses.
  • Customer Interaction: first point of contact for clients or vendors, addressing inquiries.
  • Internal Communication: disseminate important information, reminders, and updates within the team.
  • Maintaining Office Environment: ensure office cleanliness, equipment maintenance, and general workplace efficiency.
  • Handling Office Budgeting: assist with managing the office budget.
  • Problem Solving and Ad Hoc Tasks: resolve issues as they arise and support special projects.

• High School diploma or GED
• Minimum 3+ years of previous experience in office administration or a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with Microsoft office software.
• Excellent written and verbal…