Executive Assistant

Join to apply for the Executive Assistant role at A&K Railroad Materials, Inc.

A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials, with sales offices and a network of storage and distribution facilities across the United States. Our mission is to provide innovative solutions to promote lasting railway infrastructure.

• Provide comprehensive administrative support to the EVP of Sales and EVP of Operations.
• Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders.
• Answer and direct phone calls and serve as the primary point of contact for internal and external inquiries.
• Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.
• Support data entry and management within A&K’s enterprise and CRM systems.
• Coordinate and arrange domestic and occasional international travel for both executives.
• Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.
• Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional work environment.
• Assist in planning and execution of company events, training sessions, and leadership meetings.
• Handle confidential information with discretion and maintain a high level of professionalism.

• Strong organizational skills with the ability to multitask and manage competing priorities in a fast‑paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in data entry and document preparation.
• Ability to listen, understand, and follow directions effectively.
• Customer‑service oriented with a proactive and solution‑focused approach.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• 2–5 years of experience as an Executive Assistant or Administrative Assistant supporting C‑suite or senior executives.
• Experience managing multiple executive calendars simultaneously.
• Experience preparing professional presentations and reports.
• Prior experience with ERP or CRM data entry systems.
• College degree or equivalent experience in business administration, sales, or a related field.
• Prior administrative experience in operations, sales, or office management is a plus.

• Competitive salary commensurate with experience.
• Medical, Vision, and Dental Insurance.
• 401(k) with Company Matching.
• Paid Time Off and Paid Holidays.
• Career advancement opportunities.