Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the organization’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining financial records in compliance with nonprofit accounting standards. This role plays a critical part in supporting the financial health of the organization by ensuring all expenses are properly documented and paid in accordance with internal policies and grant requirements.

• Review, verify, and process invoices, check requests, and expense reimbursements.
• Ensure proper documentation, approval, and coding of expenses per organizational policies.
• Prepare and process electronic payments (ACH, wire transfers) and physical checks.
• Maintain vendor records, including W-9 forms and payment terms.
• Reconcile accounts payable transactions and resolve discrepancies.
• Assist in month-end and year-end closing processes by preparing necessary reports and reconciliations.
• Ensure compliance with nonprofit accounting regulations, grant funding requirements, and internal financial policies.
• Track utility expenses and producing the utility benchmarking data and reports as required by external sources.
• Serve as the main point of contact for vendor inquiries and payment status updates.
• Collaborate with internal departments to ensure accurate expense allocation and reporting.
• Assist with annual audits by providing supporting documentation for AP transactions.

• Maintain accurate records in the financial accounting system.
• Identify opportunities to streamline AP processes for greater efficiency.
• Assist in implementing best practices for financial controls and reporting.

• Education:
  
  Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience:
  
  2+ years of experience in accounts payable or general accounting, preferably in a nonprofit setting.
• Technical
  
  Skills:
  
  Proficiency in Quick Books and Microsoft Office (Excel, Word, Outlook).
• Knowledge:
  Familiarity with nonprofit accounting principles (GAAP), IRS 1099 reporting, and grant expense tracking.
• Attention to Detail:
  Strong organizational skills with a high level of accuracy in data entry and financial recordkeeping.
• Communication:
  Excellent interpersonal and communication skills for working with vendors and internal teams.
• Problem-Solving:
  Ability to troubleshoot and resolve invoice discrepancies efficiently.

• Experience working with restricted funds and grant accounting.
• Knowledge of federal and state nonprofit financial regulations.
• Experience with Go Payables, automated AP processing systems or other ERP platforms.

• A commitment to re Start’s mission, vision, and values, with a passion for serving diverse and underserved populations.
• A positive, solution-focused mindset with the ability to think creatively and problem-solve.
• Flexible, open-minded, and collaborative approach to working with individuals and groups.

• Entry level

• Full-time

• Accounting/Auditing and Finance

• Non-profit Organization Management