Accounts Payable Specialist

Integrity Capital Management Solutions, LLC | Contract

Kansas City, United States | Posted on 10/06/2026

Integrity Capital Management (ICM) is a property management company serving owners and investors in the Kansas City metro area. We manage a growing portfolio of residential and small commercial properties, and we pride ourselves on transparent accounting, responsive service, and disciplined operations. Our finance and operations team relies on a modern technology stack — App Folio Property Manager, Zoho, and Quick Books — to keep books accurate, owner statements timely, and vendors paid on schedule.

We are hiring a part-time Accounts Payable Specialist on a contractor basis, with a clear path to expanded hours and potentially a full-time role as the company continues to grow. The primary focus is accounts payable: receiving, coding, and processing vendor bills across our managed properties and corporate entity, ensuring timely payment, maintaining clean vendor records, and producing reliable AP reporting.

Until we add additional accounting staff and can fully separate duties, this role will also provide support on accounts receivable — primarily tenant ledger review, payment posting research,and assisting with owner draws and reconciliations. As the team expands, the role will sharpen its focus on AP and assume more ownership over the function.

• Hours: 20–29 hours per week to start, with flexibility to grow toward full-time as the roleand team expand.
• Schedule: Weekday business hours, mutually agreed; consistent weekly schedule preferred.
• Location: On-site at ICM's Kansas City office. This is not a remote position.
• Compensation: $25–$30 per hour, commensurate with experience.
• Engagement: 1099 independent contractor to start, with the possibility of conversion toW-2 employment as hours and scope grow.

• Receive, review, and code incoming vendor invoices in App Folio, ensuring proper property, GL account, and work-order assignment.
• Verify invoice accuracy against work orders, contracts, and approval workflows; resolve discrepancies with property managers and vendors.
• Process weekly check runs and electronic payments through App Folio, coordinating timing with available property cash and owner instructions.
• Maintain accurate vendor records in App Folio and Quick Books, including W-9 collection,1099 tracking, insurance certificates, and remittance information.
• Reconcile vendor statements, research and resolve aged or disputed payables, and communicate professionally with vendors regarding payment status.
• Prepare and post recurring bills (utilities, HOA dues, service contracts) and ensure correct property allocation.
• Assist with month-end AP close, including accruals, AP aging review, and supporting schedules.
• Support annual 1099 preparation and filing.

Until segregation of duties can be fully established with additional staff, this role will also supportAR functions on a limited basis.

• Assist with tenant payment posting, NSF research, and ledger corrections in App Folio.
• Support owner draw preparation, owner statement review, and trust account reconciliation oversight.
• Help research and resolve discrepancies between App Folio tenant ledgers and bank deposits.

Assist with collections follow-up documentation as needed.

As the accounting team grows, AR responsibilities will be transitioned to a dedicated teammember to establish proper separation between payables and receivables.

ICM operates on the following core platforms. Hands-on experience with App Folio is strongly preferred; experience with Zoho and Quick Books is a plus.

• App Folio Property…