Sales Coordinator-Dealership Accounting & Titling

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Full Time Clerical Kansas City, MO, US

Salary Range: $22.00 To $25.00 Hourly

This a 100% in-person role, in a professional office setting in South Kansas City, MO

At Master's, we are in the business of moving people forward, not only in vehicles but also in their careers. We are a fast-growing, innovative transportation company seeking individuals who align with our company values of pursuing excellence, operating with high integrity, having a positive attitude, and being solutions oriented. In our recently expanded headquarters in Kansas City, our employees conduct their work in a 40-acre, state-of-the-art, climate-controlled facility.

We take pride in how we conduct business, and our leadership team values and supports employee growth and advancement, fostering a positive work environment maximized on success. For people looking to build their skills, advance their careers, and grow in their professions, now is the perfect time to be a part of Master's Transportation.

• Generous Paid Leave and
  12
  
  Paid Holidays.
• Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
• 401(k) with company match.
• Flexible Spending and Health Savings Accounts.
• Discounts on travel, entertainment and more.
• Investment in Employee Development

The Sales Coordinator is responsible for the accurate and timely processing of vehicle sales transactions from deal completion through billing, gross recognition, title, and registration. This role functions similarly to an automotive title clerk/biller and requires a strong understanding of vehicle sales documentation, dealership billing, DMV requirements, MSOs, registrations, and inventory status.

The position works closely with Sales, Accounting, Operations, lenders, and customers to ensure each transaction is complete, accurate, properly billed, and supported before the deal is closed and gross profit is recognized.

• Review and complete vehicle sales transactions prior to final billing and closing.
• Verify sales price, cost, customer information, VIN, stock number, salesperson, trade information, rebates, fees, taxes, and supporting documentation.
• Process and close vehicle deals in the company system accurately and timely.
• Ensure revenue, cost of sale, and gross profit are recognized accurately when the transaction meets company requirements.
• Identify and resolve discrepancies that could impact billing, revenue recognition, gross profit, inventory, or customer documentation.
• Prepare, review, and distribute sales documentation, including title packets, MSOs, temporary tags, registration documents, keys, and closing documents.
• Process vehicle titles, registrations, transfers, and DMV documentation in accordance with state requirements.
• Maintain and track original titles, Manufacturer Statements of Origin (MSOs), lien releases, and other ownership documents.
• Coordinate with lenders, customers, sales staff, accounting, and internal departments to resolve title, billing, registration, and documentation issues.
• Track outstanding titles, MSOs, registrations, lien releases, funding items, and deal documentation through completion.
• Maintain accurate unit and inventory status within company systems.
• Confirm that sold units are properly removed from inventory and reflected accurately in accounting records.
• Assist with vehicle billing and ensure deal documents agree to information entered into the system.
• Process temporary permits and tags as applicable.
• Complete required Notices of Sale and…