Executive Administrator

Executive Administrator

Full‑Time | On‑Site | Kansas City, MO

Join a mission‑driven team supporting the Department of Homeland Security (DHS). This role is perfect for a detail‑oriented professional who thrives in a fast‑paced environment providing high‑level administrative, logistical, and organizational support while helping streamline processes.

• Provide executive and administrative support to regional director and leadership.
• Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
• Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
• Prepare and edit executive correspondence, reports, charts, and presentations.
• Coordinate travel, including critical‑incident and emergency‑related travel.
• Track deadlines and consolidate responses for tasking and suspense items.
• Serve as IT/Helpdesk liaison for ticket submission and follow‑up.
• Collect and disseminate Government‑Owned Vehicle mileage and maintenance reports.
• Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
• Maintain digital and physical filing systems, distribute mail, and support daily office operations.
• Maintain, issue, and control facility keys and related inventory.

• Bachelor’s degree + 5 years admin experience OR HS diploma + 8 years’ experience.
• Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.
• Strong written and verbal communication skills with attention to detail and proofreading abilities.
• Ability to multitask, prioritize, and work in a fast‑paced environment.

Our benefits package includes, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan, as well as a fun and enthusiastic work environment that promotes a work/life balance!

VCI offers a team‑oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.