Office Manager

International Architects Atelier (IAA)

International Architects Atelier (IAA) is a distinguished, award-winning design firm founded in 1988 and headquartered in Kansas City. We are built on a foundation of Collaboration
, bringing together passionate and creative technical experts dedicated to exceptional service. We are committed to translating our clients’ visions into innovative, solution-oriented designs that achieve Excellence and stand the test of time.

At IAA, we champion Integrity
, Community
, Innovation
, and Sustainability in every project, aiming to enhance the built environment in a meaningful and responsible manner. We foster a collaborative environment where every team member contributes to enriching our designs with diverse expertise and insights. Our extensive portfolio includes significant projects for public agencies and higher‑education institutions.

The Opportunity

We are seeking a highly organized and detail‑oriented Office Manager to serve as the backbone of our administrative and financial operations, ensuring the firm runs efficiently and effectively. The successful candidate will manage day‑to‑day administrative duties while maintaining the integrity of our financial records.

Key Responsibilities Financial & Bookkeeping Management

• Proficiency in Quick Books and meticulous attention to financial detail.

Accounts Payable (A/P)

• Manage the full A/P cycle: entering and paying bills in Quick Books, cutting check payments, and processing mailed/EFT payments.
• Issue checks to reimburse employee expenses.

Accounts Receivable (A/R) & Invoicing

• Prepare and issue invoices and send them to clients.
• Enter and receive payments for invoices in Quick Books.
• Prepare deposit slips and track payments received, ensuring proper filing.
• Keep track of invoicing status and consultant payments according to contract/fee proposals.

Payroll & Liabilities

• Manage payroll processing via Quick Books Assisted Payroll.
• Review and approve employee timesheets using eBillity and sync with Quick Books.
• Process and track payroll liabilities.
• Coordinate with the CPA.

Reconciliation & Reporting

• Perform monthly bank reconciliations in Quick Books.
• Produce critical financial reports, including cash flow/income projection, expenses, accounts receivable aging, and project hours vs. fee.
• Work with the CPA on quarterly and end‑of‑year financials.

System Management

• Create and maintain accurate records for new customers and vendors in Quick Books.

Human Resources & Compliance

• Process comprehensive new hire paperwork.
• Manage initial new hire orientation.
• Maintain employee records in both Quick Books and hard files.
• Coordinate enrollment for employee benefits.
• Renew all necessary insurances.
• Maintain all office and professional licenses.

Office & Administrative Operations

• Manage and draft essential project documentation.
• Maintain high standards for office presentation and ensuring equipment performance.
• Manage incoming and outgoing correspondence: collecting, sorting, distributing, and processing all mail.
• Manage and maintain all office filing systems.
• Maintain and update the office mailing list, contact list, product library.
• Manage general office supplies inventory and ordering.
• Manage light kitchen duties.
• Serve as the welcoming voice of IAA by answering and transferring incoming phone calls.

Qualifications

• Educational Requirements: College degree from an accredited four‑year university, preferably in a related field such as Business Management, Accounting, Communications, or Architecture.
• Required Skills:
  • Proven proficiency with Quick Books (or similar accounting software) and payroll management.
  • Exceptional organizational skills and a meticulous attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with the utmost discretion and integrity.
  • Proactive, self‑motivated, and capable of managing multiple priorities effectively.

Why Join IAA?

You will be joining a team where your contributions are highly valued and directly support the creation of designs that strengthen the Community. If you are a disciplined professional who values Collaboration and operational Excellence, we encourage you to apply.

Cultivating a diverse team is central to our core values as a woman and minority‑owned firm. We are an Equal Employment Opportunity Employer.

Compensation & Benefits

This position is full‑time, with excellent benefits and competitive compensation. To be considered, please email your resume and a cover letter in PDF format to

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