Office Services Coordinator

Office Services Coordinator

Job

Posted 07-Jan-2026

Service line Advisory Segment

Role type Full-time

Areas of Interest Administrative

Location(s) Kansas City - Missouri - United States of America

As an Office Services Coordinator you will perform administrative activities including opening, sorting, and routing of incoming and outgoing correspondence, post, mail and packages; coordinates special mailings. You will coordinate the receipt, storage, and issuance of stationary, and office supplies and lead all aspects of periodic inventories and reorders items. You are also the first point of contact for internal facilities issues and does the logging of maintenance and cleaning for office/location services.

• Receive and direct incoming calls and visitors to appropriate personnel.
• Tackle routine issues and problems accordingly.
• Assist Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other shared areas.
• Request building and/or equipment.
• Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger.
• Troubleshoot regarding missed deliveries.
• Schedule and coordinate meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
• Coordinate the accurate maintenance of office equipment to include copiers, phone systems and printers (color and B&W) - tackle minor equipment problems independently.
• Oversee the correct maintenance of off-site storage records (tape back-up and hard copy) - provide mentorship to Concierge on company document retention policies and procedures.
• Supervise relationships with vendors that provide services and goods to the office.
• Assist in the completion of the office Business Continuity plan.
• Provide notary services as needed.
• Follow basic work routines and standards in application of work.
• Impact through defined duties, and methods and tasks are described in detail.
• Deliver your own output by following defined procedures / processes under close supervision and mentorship.
• Use interpersonal skills to exchange straightforward information.
• Draft reports and correspondence and answer common inquiries or complaints from clients, co-workers, and/or supervisors.

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• HS Diploma or GED required.
• 1+ years of related experience (e.g. Front Desk, Concierge or Customer Service roles).
• Intermediate skills with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
• Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
• Implement existing procedures to address straightforward problems; has limited opportunity to exercise discretion.
• Ability to thrive in a fast-paced work environment.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

We offer a competitive compensation package, complete with benefits…