Office Coordinator

Reports To:

HR Manager:
Benefits & Compensation

FLSA:
Non-Exempt

Pay Range $16 to $25 DOE

The Office Coordinator is responsible for overseeing the day-to-day administrative operations of the office, ensuring a smooth and efficient work environment. This role includes managing office supplies, supervising the office assistant, coordinating schedules, and supporting company leadership with organizational tasks. The ideal candidate is proactive, highly organized, and possesses excellent communication and multitasking skills.

• Serve as the first point of contact for incoming phone calls, directing them to the appropriate team members.
• Consistently demonstrates professionalism, tact, and courtesy when greeting visitors and supporting internal and external stakeholders.
• Maintain and troubleshoot standard office equipment, including copiers, fax machines, postage machine, and meeting room calendars.
• Assisting with coordination of vehicle schedule and key check-out.
• Provide administrative support to the health services team, uploading documents to Therap and creating MARs for new individuals.
• Plan, coordinate and set up group meetings or events, including scheduling and logistics.
• Monitor and order supplies for the Life Unlimited offices, vending machines, and Health Services department.
• Receive and distribute mailings and packages for Life Unlimited office locations.
• Maintain confidentiality in all aspects of work.
• Perform additional duties as assigned.

This position requires prolonged periods of sitting, with occasional standing and walking. It may require light (5 pounds) to moderate lifting (40 pounds) and occasional stooping, kneeling, bending, and/or climbing stairs.

Office environment with standard office equipment and ambient noise. Occasional special projects or events may require non-routine tasks or working conditions.

• High school diploma or equivalent; additional qualifications as an Administrative Assistant are a plus.
• Must be at least 18 years of age.
• 2-3 years of experience in office or administrative support preferred.
• Strong knowledge of office support responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel, Word, and Outlook).
• Excellent time management and problem-solving skills.
• Strong organizational and planning abilities.
• Excellent written and verbal communication skills.
• Comfortable multi-tasking and prioritizing tasks without guidance.