Senior Office Administration Coordinator

Job Category: General Office Support

Requisition Number: SENIO
002992

• Posted :
  October 1, 2026
• Full-Time
• On-site

Showing 1 location

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Senior Office Administration Coordinator
position in our Kansas City, MO office. This position will work onsite full-time.

Under the direction of the Office Administrator (OA), or Sr. Office Operations Administrator (OOA), the Senior Office Administration Coordinator (Sr. OAC) serves as the lead onsite coordinator for Office Administration services. The Sr. OAC coordinates the daily workflow and execution of work assigned to Office Administration Coordinators (OACs), helping ensure priorities, coverage, and service needs are addressed consistently and timely.

The Sr. OAC has a primary focus on facilities and office operations. This role serves as the day-to-day point of contact for building management, engineers, vendors, and service providers; monitors facility-related issues and projects through completion; keeps the OA informed of status, risks, and operational impacts; and escalates matters requiring management direction, approval, or additional resources. The role provides workflow direction and operational guidance but does not independently exercise formal supervisory authority.

Essential job functions include:

• Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices.
• Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
• Coordinate and prioritize the daily workflow of OACs based on office needs, service requests, deadlines, events, and available coverage.
• Provide day-to-day operational guidance, answer process questions, and promote consistent execution of Office Administration procedures.
• Monitor assignments and follow up as needed to support timely, accurate, and complete service delivery.
• Coordinate coverage across front desk, hospitality, office services, digital services, and other applicable onsite support functions.
• Coordinate staff coverage and provide onsite support for Firm-sponsored after-hours events, as needed.
• Identify workflow, service, or resource concerns; resolve routine issues and escal
• Keep the OA informed of significant work activity, project status, operational risks, and issues affecting office service delivery.
• Support training, cross-training, knowledge sharing, and implementation of new or revised procedures.
• Maintain a positive, professional, and service-oriented environment for internal and external clients.
• Demonstrates expertise in departmental processes and procedures.
• Demonstrate professional written and verbal communication, proofreading, and organizational skills.
• Ability to support and train in Office Administration processes and procedures.

Facilities and Office Operations

• Serve as the primary day-to-day liaison with building management and building engineers regarding facility needs, repairs, maintenance, access, and other building-related matters.
• Submit, track, and follow through on facility work orders, service requests, repairs, and preventative maintenance activities.
• Coordinate with vendors, contractors, Procurement, and Firm departments regarding repairs, maintenance, equipment, supplies, and workplace projects.
• Maintain effective working relationships with building personnel, vendors, and service providers and monitor work through completion.
• Provide the OA with regular updates regarding open facility issues, vendor activity, ongoing projects,…