Project Engineer, Office Administrator​/ Coordinator

The Project Engineer provides administrative and project coordination support to Project Managers and assigned project teams.

This role is focused on project documentation, communication, organization, tracking, and follow-up. Previous mechanical construction experience is not required.

• Provide administrative and coordination support to Project Managers and assigned project teams.
• Assist with project setup and maintain organized electronic and paper project files and records.
• Prepare, track, distribute, and maintain project documentation and correspondence.
• Assist with submittals, RFIs, transmittals, logs, and other project-related documentation.
• Help prepare, process, and track purchase orders, material requests, and supporting documentation.
• Communicate with vendors, subcontractors, customers, field personnel, and internal departments as directed by the Project Manager.
• Assist with meeting preparation, meeting notes, action item tracking, and project follow-up.
• Track outstanding project items, due dates, documentation, and required responses.
• Assist with change order documentation, project cost information, and supporting records.
• Maintain accurate project information in company systems, spreadsheets, logs, and reports.
• Assist with scheduling, coordination, and communication of project activities as requested.
• Support project closeout by organizing required documents, outstanding items, and final records.
• Support multiple Project Managers and projects while maintaining accuracy and timely follow-through.
• Perform other related duties as assigned.

• Strong organizational and administrative skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize work, meet deadlines, and follow through on multiple open items.
• Comfort working with spreadsheets, documents, electronic records, and project tracking systems.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong problem-solving skills and willingness to learn new processes, systems, and construction terminology.
• Previous administrative, project coordination, office, or construction experience preferred, but not required.
• Education in Construction Management, Business, Engineering, or a related field is a plus, but not required.
• Mechanical construction experience is not required.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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