Supervisor - Civil Records

Civil Records

State

Non-exempt

S-20

$18.42 per hour

The principal court clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system.

Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

The deputy court administrator of circuit court and jury supervisor is the appointing authority. The principal court clerk receives direct supervision from a unit supervisor, court manager, chief court operations manager, judge or appointing authority.

This position may be directly responsible for the supervision of apprentice court clerk, court clerk, and senior court clerk staff assigned to the unit.

The following duties are representative of the position and do not include all duties which may be performed.

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• May assign, direct, supervise, and coordinate the work of the personnel of the office and may participate in the hiring process of such personnel.
• May assist in preparing the court budget and answer procedural questions for staff.
• May coordinate, supervise, or deliver training on procedural and/or technical matters.
• May serve as a lead on the implementation of new technology, court procedures, and other projects.
• Engages directly in complex tasks prepares, analyses, and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
• May participate in financial audit activities.
• Enters orders, court dates, pleadings, and other court matters.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Assist with on-the-job training for new staff.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Assist appointing authorities or managers in the administration of time and attendance of employees, and the distribution of workloads.
• Performs other duties as required.

• Supervise (6) six employees.
• Oversee the initiation process of all associate, circuit and small claim cases filed with civil records.
• Create, review, and update procedures.
• Complete various weekly/monthly reports.
• Maintain personnel records.
• Create, review, and update scheduling calendars.
• Dockets and weekly work schedule require 3 days per week in the Kansas City office, and 2 days per week in the Independence office.

This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such…