Authorities and Catalog Management Library Associate, UMKC University Libraries

Cataloging & Resource Management/Special Collections and Archives

University of Missouri - Kansas City

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The Authorities and Catalog Management Library Associate supports the quality and consistency of bibliographic, authority, and metadata records within the UM System shared catalog and the UMKC institutional repository. The position holds primary responsibility for catalog maintenance and related special projects. Responsibilities also include complex copy and original cataloging of physical and electronic formats (excluding music) for UMKC Libraries, including La Budde Special Collections and University Archives.

Working under the guidance of the Head of Cataloging & Resource Management and in coordination with other cataloging staff, this position applies national, UM System, and local standards, procedures, and workflows to complete assigned cataloging and metadata tasks, assists with authority control processes, and contributes to enrichment and remediation projects. The position relies on documented practices and guidance from faculty librarians to address complex issues.

The position collaborates with colleagues across UMKC Libraries and the UM System to provide accurate and consistent access to library resources, while following established practices and identifying opportunities for workflow efficiencies. The position requires knowledge of cataloging, the ability to work independently, and reports to the Head of Cataloging & Resource Management.

• Receive Backstage reports via UM System as assigned, resolvenew, duplicate, blind, and invalid headings, and updatebibliographic and authority records accordingly to ensure accuracy and consistency in the UM System shared catalog.
• Along with the Head of CRM and other personnel as needed,serves as a UMKC representative at MERLIN Quality Control Committee meetings and participates in online discussions.
• Serve as the primary contact for catalog maintenance questions from within UMKC Libraries and UM System colleagues within established guidelines and refer complex or policy-related issuesto faculty librarians for guidance.
• Execute batch record updates, imports, and exports in the UM System shared catalog and related systems such as OCLC.
• Utilize tools (e.g., Marc Edit, Bulk Edit) to perform catalogdata maintenance tasks and gain workflow efficiencies.
• Support catalog data enrichment and remediation projects using reporting tools and predefined queries as available.
• Assist with testing new releases and applying features tocataloging workflows in collaboration with departmental,library-wide, and UM System colleagues.
• Manage withdrawals, including missing and long-missing items,and assist Copy Cataloger & Finishing Supervisor with processing transfers, added copies, and reinstatements asneeded.

• Provide complex copy and original cataloging of physical and electronic monographs and serials, including but not limited to monographic continuations, selected special collections materials,and electronic theses/dissertations (ETDs), following local, UMSystem, and national standards.
• Assist in maintaining the integrity of the UM System catalog and OCLC and enhance resource discovery through accuratedescriptive cataloging, authorized access points, including subject and genre/form headings, and controlled and linked datavocabularies as appropriate.
• Employ established cataloging policies and suggest workflow improvements.
• Create and maintain descriptive metadata for the UMKCinstitutional repository and supply controlled vocabularies (e.g.,LCSH) for electronic theses and dissertations and selectedmaterials, adding materials to OCLC and the UM System sharedcatalog as appropriate.
• Provide finishing support to the Copy Cataloger and Finishing Supervisor for physical materials cataloged for UMKC Libraries,including the Law Library, as needed.
• Provide bindery support to the Copy Cataloger and Finishing Supervisor as needed.

• Document cataloging procedures and workflows as assigned tosupport consistency across the department and UM System.

• Attend and participate in department, division, all-staff, andsystem-wide meetings or discussions as assigned.
• Engage in continuing education activities to maintain knowledge of cataloging practices and emerging tools.

• A Bachelor’s…