Project Coordinator

Job Description

We are seeking a dedicated Project Coordinator to manage timelines, deadlines, and task tracking for engineering and drafting projects. This role involves scheduling and facilitating project meetings, ensuring accurate documentation and communication.

• Manage timelines, deadlines, and task tracking for engineering and drafting projects.
• Schedule and facilitate project meetings, ensuring accurate documentation and communication.
• Serve as the primary liaison between clients, vendors, and internal teams.
• Maintain clear, professional communication to resolve issues and ensure project success.
• Oversee IT setup for new engineers/drafters, ensuring proper software and secure access.
• Coordinate with outsourced IT provider for technical issue resolution.
• Support project managers with logistics, budgeting, and reporting.
• Assist with contract requisitions and participate in bidding processes.
• Utilize project management tools (e.g., BQE Core, Asana) for task tracking and billing.

• Expertise with entry-level Microsoft Power BI for data tracking and reporting.
• Strong Excel skills with proficiency in Outlook and Microsoft Teams.
• Strong communication and coordination skills across clients, vendors, and internal teams.
• Ability to manage timelines, deadlines, and task tracking with precision for engineering & drafting projects.
• High attention to detail and ability to multitask across fast-moving projects.
• Excellent written and verbal communication skills.

• Preferred experience in glass and glazing or façade panel systems or engineering, drafting, architecture or commercial construction industry.
• Desire to learn BQE Core and project management tools (e.g., Asana).
• Interest in serving as a liaison between internal staff and our outsourced IT provider when technology help is needed.
• Willingness to take ownership of technical issue resolution in coordination with our IT partner to maintain smooth daily operations.

This position requires on-site work at our Kansas City, Missouri office. The role involves working with various software and project management tools, ensuring a smooth and efficient project workflow. You will collaborate closely with both in-house and remote team members, ensuring proper software access and permissions are set up securely.

This is a Contract to Hire position based out of Kansas City, MO.

The pay range for this position is $24.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

This position is anticipated to close on Dec 31, 2025.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom