Special Events Coordinator

Special Events Coordinator

Full Time, Year-round position Beginning January 2026

Job Summary:

Pembroke Hill School is seeking an organized and detail-oriented individual to serve as the Special Events Coordinator for the Development team. Reporting to the Director of Development Operations, this role supports all Development-related events that enhance the PHS brand, expand and enhance relationships and cultivate philanthropic support.

• Position Type:
  Administration and Staff
• Date Posted: 1/13/2026
• Location:
  
  Pembroke Hill School
• Date Available:
  
  January 2026

• Associate or bachelor’s degree preferred, ideally in event/project management, business, communications, hospitality management, marketing, or logistics.
• Previous experience in event planning required.
• Self-starter with strong project management skills with the ability to multitask and prioritize deadlines effectively.
• Excellent communication, writing and interpersonal skills, with the ability to work collaboratively in a team environment.
• Creative with attention to detail and a keen eye for aesthetics.
• Proven ability to maintain confidentiality, professionalism, and ethical standards.
• Must be able to work with a commitment to the mission, philosophy, and values of Pembroke Hill School.
• Occasional evening work required.
• Flexibility to work evenings and weekends as required for event coverage, evenings (1 - 2 evenings per month until 8 p.m.) and occasional weekend days (approximately 4 per year), for these occasions, hours may flex.

• Coordinate and execute all aspects of special events, including but not limited to alumni, fundraising initiatives, stewardship, donor cultivation and community outreach programs.
• Collaborate with various departments and stakeholders to develop event concepts, themes, timelines, and budgets.
• Manage event logistics such as venue selection, catering, guest lists, invitations, and onsite coordination.

This is a 12-month, full-time position with paid time off in accordance with employee benefit plans. Occasional evening or weekend commitments may be required for school functions, meetings, or conferences.

Compensation will be based on related experience and education and aligned with competitive local market data. Transcripts and verification of employment will be required. Benefits include health and dental insurance, retirement match (up to 8%), professional development opportunities, Pembroke Hill School tuition remission, paid time off (sick and PTO days), free lunch, and additional benefits.

Pembroke Hill School is an independent school in Kansas City, Missouri. Pembroke Hill seeks to fulfill our mission by recognizing that diversity, belonging, equity, and inclusion are integral elements of school and community life. Our mission-inspired goal is together, cultivating the best in each, for the benefit of all. We prepare students to be global thinkers and engaged members of the PHS community, equipped with the academic and life skills needed to make a meaningful difference.

• Ability to sit for extended periods.
• Ability to enter data into a computer and read a computer screen and printed materials with or without vision aids.
• Ability to hear and understand speech at normal conversational levels, in meetings, and on the telephone.
• Ability to speak clearly and audibly so others may understand.
• Physical ability to lift, carry, and/or hold up to 25 pounds to shoulder height and 50 pounds to waist height.
• Ability to occasionally balance, reach, bend, squat, stoop, or kneel.
• Ability to climb stairs and walk as needed.