Head of Real Estate and Facilities

Head of Real Estate & Facilities

Location:

Kansas City, MO

Reports to:

Chief Operating Officer
Type:
Full-time, Exempt

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We are a rapidly growing, multi‑location law firm with eight current offices and six to seven additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real‑estate strategy, property management, and facilities operations across all locations.

This is a hands‑on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build‑outs and relocations, and ensuring our offices are safe, functional, on‑brand, and cost‑effective.

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• Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations
• Partner with leadership to develop short- and long‑term real‑estate strategy aligned with firm growth
• Manage relationships with brokers, landlords, attorneys, architects, and contractors
• Oversee office openings, relocations, and closures from concept through occupancy
• Build standardized playbooks for new market entry and office launches

• Own day‑to‑day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)
• Implement preventive maintenance programs to reduce downtime and emergency issues
• Ensure offices meet safety, compliance, and accessibility requirements
• Manage vendor contracts, service‑level expectations, and cost controls
• Establish consistent office standards while accommodating local market needs

• Lead office build‑outs, remodels, furniture procurement, and space optimization projects
• Manage budgets, timelines, and deliverables for all capital projects
• Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs
• Ensure offices reflect firm branding and professional standards

• Develop and manage real‑estate and facilities budgets
• Track occupancy costs, CAM charges, lease obligations, and vendor spend
• Identify opportunities for cost savings, efficiency, and consolidation
• Provide regular reporting and recommendations to executive leadership

• Manage internal facilities staff and/or external property management partners
• Create scalable processes, documentation, and SOPs
• Serve as the escalation point for location‑related issues
• Build a culture of accountability, responsiveness, and proactive problem‑solving

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• 4+ years of experience in commercial real‑estate, facilities management, or corporate workplace operations
• Proven experience managing multiple locations across regions
• Strong background in lease negotiations, build‑outs, and vendor management
• Experience supporting fast growth and frequent office expansion
• Exceptional organizational, communication, and negotiation skills
• Ability to balance strategic planning with hands‑on execution
• Willingness to travel to office locations as needed

• Experience in a law firm or professional services environment is a plus but not required
• Familiarity with national or multi‑state operations
• Experience building facilities functions from scratch or through rapid scale