Volunteer​/Hospitality Coordinator

Position Summary

St. Thomas More Catholic Church in Kansas City, Missouri is seeking to fill the role of Volunteer/Hospitality Coordinator. This position supports the mission of the parish by recruiting, forming, coordinating, and retaining volunteers across all parish ministries. This role also oversees parish hospitality initiatives, ensuring a welcoming environment through coordination of events such as parishioner receptions, coffee and donut gatherings, and funeral luncheons.

The Volunteer/Hospitality Coordinator collaborates closely with parish staff, clergy, ministry leaders, and the Director of Operations to ensure that volunteer engagement is welcoming, organized, compliant, and spiritually enriching.

• Develop and implement a parish-wide volunteer recruitment strategy that reflects the parish mission and pastoral priorities.
• Promote volunteer opportunities through the bulletin, announcements, parish website, social media, parish events, and personal outreach.
• Maintain a welcoming and hospitable process for new volunteers, serving as a primary point of contact.
• Match volunteers with ministries that align with their interests, skills, and availability.
• Collaborate with ministry leaders to identify volunteer needs and role descriptions.
• Support ministry leaders in onboarding, training, and supervising volunteers.
• Address volunteer concerns with sensitivity, confidentiality, and pastoral awareness.
• Track volunteer participation and help ministries identify retention opportunities.
• Coordinate Safe Environment/child protection requirements in collaboration with parish leadership.
• Ensure all volunteers complete required background checks, training, and documentation.
• Maintain a centralized system for volunteer records, schedules, and compliance documentation.
• Prepare regular reports for parish leadership on volunteer engagement and needs.
• Communicate regularly with volunteers and ministry leaders regarding opportunities, training, and parish initiatives.
• Assist with parish events that rely heavily on volunteers.

• Coordinate and organize funeral luncheons, including volunteer scheduling, menu planning, and setup/cleanup.
• Plan and oversee regular parish hospitality events such as coffee and donuts after Mass.
• Arrange and host parishioner gatherings to foster community and connection.
• Maintain inventory of hospitality supplies and ensure proper setup for parish events.
• Collaborate with ministry leaders and volunteers to create a warm, inviting atmosphere at all parish functions.

• Hospitality and relational leadership
• Organization and follow-through
• Clear and compassionate communication
• Ability to motivate and encourage others
• Respect for confidentiality and parish policies
• Mission-driven mindset

• Active Catholic in good standing is preferred, though familiarity with the Catholic understanding of ministry is required.
• Excellent interpersonal, organizational, and communication skills.
• Ability to work collaboratively with clergy, staff, and volunteers of all ages.
• High level of professionalism, discretion, and pastoral sensitivity.
• Proficiency with basic office software and willingness to learn parish management systems.
• Experience coordinating volunteers in a parish, nonprofit, or ministry setting.

• Office-based with frequent interaction across the parish campus
• Occasional evenings and weekends for parish events, meetings, or volunteer activities

St. Thomas More Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous vacation and sick leaves, plus paid holidays.

Note:

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.