Head of Real Estate and Facilities

Head of Real Estate & Facilities

Location:

Kansas City, MO

Reports to:

Chief Operating Officer

Type:
Full-time, Exempt

We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations. This is a hands‑on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build‑outs and relocations, and ensuring our offices are safe, functional, on‑brand, and cost‑effective.

• Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations.
• Partner with leadership to develop short‑ and long‑term real estate strategy aligned with firm growth.
• Manage relationships with brokers, landlords, attorneys, architects, and contractors.
• Oversee office openings, relocations, and closures from concept through occupancy.
• Build standardized playbooks for new market entry and office launches.
• Own day‑to‑day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.).
• Implement preventive maintenance programs to reduce downtime and emergency issues.
• Ensure offices meet safety, compliance, and accessibility requirements.
• Manage vendor contracts, service‑level expectations, and cost controls.
• Establish consistent office standards while accommodating local market needs.
• Lead office build‑outs, remodels, furniture procurement, and space optimization projects.
• Manage budgets, timelines, and deliverables for all capital projects.
• Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs.
• Ensure offices reflect firm branding and professional standards.
• Develop and manage real estate and facilities budgets.
• Track occupancy costs, CAM charges, lease obligations, and vendor spend.
• Identify opportunities for cost savings, efficiency, and consolidation.
• Provide regular reporting and recommendations to executive leadership.
• Manage internal facilities staff and/or external property management partners.
• Create scalable processes, documentation, and SOPs.
• Serve as the escalation point for location‑related issues.
• Build a culture of accountability, responsiveness, and proactive problem‑solving.

• 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations.
• Proven experience managing multiple locations across regions.
• Strong background in lease negotiations, build‑outs, and vendor management.
• Experience supporting fast growth and frequent office expansion.
• Exceptional organizational, communication, and negotiation skills.
• Ability to balance strategic planning with hands‑on execution.
• Willingness to travel to office locations as needed.

• Experience in a law firm or professional services environment is a plus but not required.
• Familiarity with national or multi‑state operations.
• Experience building facilities functions from scratch or through rapid scale.