Equipment Logistics Manager

Mainline Services LLC is a nationwide railroad contractor operating across multiple divisions with over 300 pieces of heavy rail and off‑road equipment. We are looking for a Equipment Logistics Manager to join our operations team. This role is hands‑on — coordinating trucks and equipment in real time to support derailment response, maintenance‑of‑way, and heavy construction projects. You’ll ensure our equipment is in the right place at the right time.

• Coordinate the daily dispatching of trucks, trailers, and heavy equipment to rail and field job sites across multiple states.
• Communicate directly with drivers, operators, and field supervisors to plan loads, routes, and delivery timing.
• Track real‑time equipment movement using Samsara or similar systems to ensure efficient utilization and response readiness.
• Monitor job schedules and adjust dispatch priorities based on weather, site readiness, or emergency calls.

• Work closely with project managers and field supervisors to plan equipment mobilization and demobilization.
• Coordinate oversize/overweight permit needs and ensure compliance with all DOT and state transport regulations.
• Assist in organizing rail‑bound equipment moves, cranes, sidebooms, and other specialty gear used in rail projects.
• Maintain communication between the field and yard for equipment readiness, maintenance needs, and return scheduling.

• Log and update equipment assignments, hours, and locations daily in Samsara or company tracking spreadsheets.
• Ensure all CDL and non‑CDL drivers complete pre‑trip and post‑trip inspections (DVIRs).
• Work with the Equipment and Maintenance team to schedule service, repairs, and preventive maintenance around field needs.
• Keep accurate logs for fuel usage, permits, and service requests.

• Serve as the main point of contact for field logistics, troubleshooting scheduling conflicts and last‑minute changes.
• Coordinate solutions during breakdowns, delays, or weather‑related issues to keep projects moving.
• Communicate clearly with drivers and field teams using radio, phone, and dispatch systems.
• Document delays, reroutes, or incidents for reporting and follow‑up.
• Arrange and track third‑party haulers when internal transport capacity is exceeded.
• Ensure outside vendors meet Mainline’s safety and insurance requirements.
• Assist with rate negotiations and freight coordination when required.

• Assist with equipment load planning and securement requirements.
• Collect and enter logistics data into our field software.
• Support the transportation team during audits, compliance checks, and safety reviews.
• Perform other related duties as assigned.

This job description is not intended to cover every activity, duty, or responsibility required of the role. Duties, responsibilities, and activities may change at any time with or without notice based on operational needs.

• High school diploma or GED equivalent required.
• 2+ years of logistics, dispatch, or equipment coordination experience preferred (railroad or heavy construction a plus).
• Strong understanding of truck freight logistics, DOT compliance, and oversize/overweight permitting.
• Ability to communicate effectively and professionally with drivers, supervisors, and customers in fast‑paced situations.
• Proficiency with Samsara, GPS tracking, Excel, and dispatch systems preferred.
• Valid Commercial Driver’s License (CDL) preferred but not required.
• Strong work ethic, attention to detail, and ability to make decisions under pressure.

Sitting, standing, walking, driving, climbing/ladders, squatting/kneeling, reaching, grasping, pushing/pulling, twisting/bending, lifting/carrying up to 75 lbs., talking, hearing, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Full‑time, Monday through Friday, with overtime or after‑hours work as needed. Must be available for emergency dispatch and on‑call rotation. Reliable transportation and valid insurance required for local…