Energy Accounting Specialist- Senior

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Full Time Clerical Sabetha, KS, US

3 days ago Requisition

The Senior Energy Accounting Specialist is responsible for performing advanced energy accounting functions, with a primary focus on regulatory reporting, complex billing processes, and ensuring the accuracy and integrity of financial records. This role serves as a key resource for fuel tax reporting, direct and AFD load billing, and system-based reconciliations, while also supporting standard accounting and customer service functions. The Senior Energy Accounting Specialist ensures compliance with applicable regulations, maintains strong internal controls, and supports overall efficiency within the Energy Department.

(Includes the following and other duties may be assigned.)

Responsible for:

• Daily tasks including:
  • Preparing and posting bulk fuel and propane delivery tickets.
  • Apply sales tax and prepay contracts to transactions
  • Assisting customers with: fuel cards, fuel & propane orders, contracting, billing & general questions, preparing customer requested reports and other customer-related tasks.
  • Dispatch orders via text, email, phone or entry into Energy Force.
  • Billing tank rentals.
  • Budget billing/level pay.
  • Pulling Cardtrol fuel transactions into our accounting software
• Invoicing bulk oil totes and fuel tank leases, maintaining appropriate spreadsheet and reconciling with the general ledger.
• Invoicing direct fuel and AFD loads.
• Assist with CLT Division accounting functions which include pulling orders, organizing tickets, entering information into Lubesource for CHS as well as inventory tasks.
• Posting stock additions for fuel and oil purchases.
• C-Store and cardtrol credit card reconciliation.
• Keeping UST Reports up to date daily.
• Month end and annual energy reporting including Husker Oil and all necessary fuel tax returns.
• Assisting customers in person and on the phone including taking fuel orders and dispatching to fuel truck drivers by email/text.
• Implementation and maintenance of Energy software programs.
• Assisting with preparing, entering, and tying-out all energy prepay contracts.
• Prepare past-due letters and make appropriate phone calls to past-due customers.
• Helping with mailing of monthly account receivable statements.
• Emailing Fire Marshall Monthly Propane Safety Checks.
• Operating Microsoft Word, Excel and Outlook for reports and correspondence.
• Daily housekeeping of work area.
• Following sound business principles in the supervision and coordination of the activities of the cooperative.
• Reporting to manager any cost saving opportunities.
• Securing facilities and equipment when closing.
• Promoting and adhering to the company Core Values of honesty, integrity & teamwork.
• Adherence to safety policies.
• Adherence to cooperative credit policy.
• Works with other cooperative staff at other locations to ensure cooperative goals are met.
• Presenting a clean and professional appearance.
• Promptly and regularly report to work and work overtime hours as needed.
• Employee is required to perform all other duties as directed.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications, demands and environments described below are representative of those an employee encounters while performing the essential functions of this job. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform…