Accounting Specialist FTE

Job Details:

Job Location:

Hiawatha Main Office Kanza - Hiawatha, KS, Position Type:
Full Time, Education Level: 2 Year Degree, Salary Range: $26.65 - $36.06

Hourly,

Job Shift: Day, Job Category:
Accounting,

POSITION TITLE:

Accounting Specialist

• Receive, review, and process invoices and payment requests.
• Verify invoices for accuracy, appropriate approvals, and supporting documentation.
• Assign expenses to appropriate general ledger accounts, departments, and programs.
• Prepare vendor payments in accordance with established procedures.
• Maintain accurate vendor records and reconcile vendor statements.
• Communicate with vendors regarding invoices, payments, and discrepancies.
• Monitor outstanding invoices and payment deadlines.
• Maintain organized payment records and assist with annual 1099 reporting.

• Serve as the primary contact for organizational purchasing requests and supply orders.
• Review and approve routine purchase requests within established authorization limits.
• Coordinate purchases requiring additional approval with the Director of Finance and Operations.
• Order office supplies, equipment, furniture, and other organizational materials.
• Obtain quotes, compare pricing, and identify cost-effective purchasing options.
• Communicate with departments regarding purchasing needs and order requests.
• Track orders, deliveries, returns, and outstanding purchases.
• Maintain purchasing records, including approvals, receipts, and invoices.
• Ensure purchases follow organizational budgets, purchasing policies, and approval requirements.

• Perform routine bookkeeping and financial data entry.
• Record expenses, payments, deposits, transfers, and other financial transactions.
• Maintain accurate general ledger records and supporting documentation.
• Review transactions for proper account classification and completeness.
• Prepare routine journal entries as assigned and approved.
• Identify and resolve routine accounting discrepancies.
• Maintain organized financial records within the accounting system.

• Reconcile bank accounts, credit cards, and assigned general ledger accounts.
• Review bank statements and financial transactions for accuracy.
• Investigate and communicate discrepancies or unusual transactions.
• Record and reconcile deposits and other incoming payments.
• Maintain accurate reconciliation documentation.
• Complete assigned reconciliations within established deadlines.

• Assist with monthly and year-end accounting procedures.
• Prepare routine financial schedules, spreadsheets, and supporting documentation.
• Assist with tracking departmental and grant-related expenditures.
• Support financial reporting and audit preparation by gathering requested documentation.
• Maintain organized financial records in accordance with retention requirements.
• Assist the Director of Finance and Operations with other accounting activities as assigned.

• Maintain confidentiality of organizational financial, employee, vendor, and client information.
• Follow established accounting procedures, purchasing policies, and internal financial controls.
• Ensure financial transactions and purchases have appropriate documentation and approvals.
• Maintain accurate and secure financial records.
• Report discrepancies, unauthorized purchases, or financial concerns to the Director of Finance and Operations.
• Complete required organizational and job-specific training.

• Assist staff with purchasing procedures, invoices, and required documentation.
• Communicate effectively with vendors, staff, and organizational leadership.
• Support improvements to accounting and purchasing processes.
• Perform additional routine accounting and administrative duties as assigned.

• High school diploma or equivalent required.
• Previous experience in bookkeeping, accounts payable, purchasing, or related administrative work preferred.
• Basic knowledge of accounting and financial recordkeeping.
• Experience with accounting software, such as Quick Books, preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, attention to detail, and accuracy.
• Ability to manage multiple responsibilities and meet deadlines.
• Effective communication and problem-solving skills.
• Ability to maintain confidentiality and follow established procedures.
• Ability to work independently…