Office Administrator

Overview

Description

Tailwind Group is a top twenty owner and manager of off-campus student housing and brings a wealth of knowledge to the industry. We are committed to creating and sustaining a workplace culture that is second to none. We strive to fight for the highest possible good of the people that matter most, including our team members! Attracting and retaining the most talented and passionate individuals in our industry is an ongoing objective at Tailwind Group.

We would love for you to join our team!

The Office Administrator is primarily responsible for ensuring office operations run smoothly and for providing administrative support to assigned senior leadership. This individual will provide exceptional customer service to guests and partners, ensure optimal office operations, and handle high-level information and communications. A successful Office Administrator will be highly organized and efficient, take pride in the office space, and understand that this role is critical to the operation and success of Tailwind Group.

This is a part-time position working 25-29.5 hours per week, structured within a Monday-Friday schedule. This is an onsite position based in our Excelsior, MN, corporate office.

The compensation range for this position is $23.08 - $28.85/hr this range is determined by current market data based on the position requirements and complexities. Final offers of employment will be based on multiple factors including candidate education, skills, experience, and location.

Responsibilities & Duties

• Demonstrate excellent customer service during each encounter with clients, prospects, vendors, officials, and community members.
• Greet all persons entering the office in a friendly and professional manner.
• Answer calls consistently and professionally and work diligently to understand who the call should be directed to.
• Coordinate scheduling of conference rooms and ensure proper set up for meetings.
• Monitor office and kitchen spaces and inventory, place orders, and pick up supplies as needed.
• Monitor office common areas, amenities, and other areas for superior appearance, general cleanliness, and organization.
• Organize office gatherings such as potlucks and gift exchanges and ensure proper communication around these events.
• Assist in calendar management and scheduling for senior leadership, including but not limited to the Chief Operating Officer (COO) and Chief Investments Officer (CIO).
• Manage and book designated senior leadership travel scheduling or hotel reservations.
• Prepare and coordinate logistics for regularly scheduled senior leadership meetings and events, including scheduling, making reservations, and ordering meals.
• Provide highly professional, yet personable written and verbal communication with internal and external partners on behalf of senior leadership.
• Prepare meeting agendas and other materials for the COO, CIO, and other attendees as requested.
• Attend meetings as requested by senior leadership and take meeting notes - capturing action items, upcoming deadlines, and other important information. Organize and communicate pertinent information to all involved.
• Maintain paper and electronic files in an organized and easily accessible manner while maintaining high levels of confidentiality.
• Anticipate, research, and add necessary background information to actions requiring COO and CIO attention and make recommendations accordingly.

Qualifications

• Three or more years of experience working as an Executive Assistant, Office Manager, or Administrative Assistant.
• Experience supporting C-level executives is preferred.
• High school diploma or equivalent required; associate or bachelor's degree preferred.

Knowledge, Skills, & Abilities

• Demonstrated ability to work in a growing, fast-paced environment managing multiple projects simultaneously.
• Exceptional written and verbal communication skills.
• Dependable with strong follow-through and time-management abilities.
• Ability to handle confidential information with discretion.
• Strong project management skills with experience leading office-related initiatives.
• Possess a high attention to detail and ability to manage multiple, changing priorities.
• Ability to quickly learn new systems and workflows.
• Proficient in all Microsoft Excel programs, including management of Outlook calendars.

To learn more about our core values, mission, and culture, check out:

A complete list of responsibilities and duties can be provided during the interview process.

This position is not eligible for Visa sponsorship at this time. Tailwind Group is an Equal Opportunity Employer.

Notice to Third Party Agencies: We are not accepting resumes from recruiters or employment agencies for this position.