HR Benefits Administrator​/Coordinator

HR Benefits Administrator / Coordinator (Project Management)

The HR Benefits Administrator / Coordinator is responsible for the day-to-day administration, coordination, and support of employee benefit programs. This is a hands on role working directly with the employees to ensure enrollment and understanding of the various benefits and leaves available. In addition to supporting benefits this role can expect to support HR with various administrative tasks approx. 10-15 hours a week.

This role serves as a key point of contact for employees ensuring benefits are administered accurately, compliantly, and with a high level of service.

• Assist with employee benefit programs including health, dental, vision, life insurance, disability, retirement, and lead the wellness program
• Obtain documentation and assist in managing leaves such as FMLA, ADA, and LOA
• Coordinate benefits enrollment, changes, and terminations in HRIS and with external vendors
• Serve as the primary contact for employee benefits inquiries and issue resolution
• Support annual open enrollment planning, communication, and execution
• Reconcile benefit invoices and resolve discrepancies with vendors and payroll
• Maintain accurate employee benefit records and documentation

• Assist with compliance related to benefits programs (ERISA, ACA, HIPAA, COBRA, FMLA, and applicable provincial/state regulations)
• Prepare and distribute required employee notices and disclosures
• Support audits and reporting related to benefits
• Maintain confidentiality of sensitive employee information

• Liaise with benefits providers, brokers, and third-party administrators
• Support benefits renewals, plan changes, and vendor transitions
• Coordinate with payroll, finance, and HR team members to ensure accurate deductions

• Develop and distribute benefits communication materials and guides
• Conduct employee benefits orientations and information sessions
• Support HR initiatives related to employee wellness and engagement