Office Manager

Location: Sublette

1 week ago Be among the first 25 applicants

Overview

Manages a variety of general office activities by performing the following duties personally or through the assistance of others.

Essential Functions

• Organize office operations and procedures such as accounting, payroll, information management, filing systems, requisition of supplies and company assets, and other clerical services.
• Manage, lead, and develop all office employees.
• Interview and train new employees, then plan, assign, and direct work.
• Direct supervisory responsibilities in accordance with company policies and procedures.
• Answer and forward incoming telephone calls.
• Month End Tasks: complete inventory reconciliation, margin calculation, and perform pricing changes; run month end billing; complete medicine inventory reconciliation; post journal entry accruals.
• Scan in deposits.
• Oversee office productivity through proficient use of appropriate software applications.
• Formulate and maintain procedures for retention, protection, retrieval, transfer, and disposal of records.
• Assist Feed Yard Manager and Department Managers in developing annual budgets.
• Communicate with customers and outside vendors.
• Understand and ensure compliance with Cobalt Cattle Company HR policies and procedures.
• Provide needed support to management team.
• Perform new hire HR orientation for new Cobalt Cattle Company employees under the direction of the Cobalt Cattle Company HR Department.
• Evaluate personnel job performance, reward and discipline employees, address complaints, and resolve problems.
• Monitor daily implementation of activities, projects, policies, and procedures; keep detailed and accurate records; process paperwork promptly and follow up on important details.
• Provide consistent, clear work direction relative to current priorities; delegate and assign work based on employee skill; monitor work progress against goals; manage conflicting requirements; remove obstacles; instill urgency.
• Assist in weighing incoming and outgoing trucks carrying commodities during peak seasons.
• Assist with the office duties of other office personnel when they are not present.
• Comply with all OSHA/Safety procedures, rules, and regulations.
• Complete paperwork and update Turnkey with harvest commodity quantities and costs.
• Manage seasonal harvest employees.
• Other duties as assigned.

Competencies

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence.
• Basic math proficiency (discounts, interest, commissions, proportions, percentages).
• Apply common sense to carry out instructions in written, oral, or diagram form.
• Problem solving in standardized situations.
• Knowledge of Word Processing, Spreadsheet, Accounting, and Internet software.
• Bi‑lingual (English/Spanish) skills are a plus.
• Consistent skills, behaviors, and attitudes congruent with the values and strategies of Cobalt Cattle Company.
• Understand organization, strategic objectives, structure; work effectively to achieve results; build networks.
• Match resources, processes, and management style to demands; preserve and develop productive capacity.
• Meet or exceed technical/functional expectations.
• Communicate openly, straightforwardly, honestly, and respectfully.
• Create an environment that encourages teamwork.
• Deal with others honestly, ethically, and fairly; address conflicts openly; provide clear reasons for decisions.
• Adapt to changes in the work environment.
• Strong attendance/punctuality.

Supervisory Responsibilities

Supervise 1–3 office staff members.

Work Environment

Occasionally exposed to airborne particles. Noise level is usually quiet.

Physical Demands

• Regularly required to sit; use hands to finger, handle, or feel.
• Frequently required to talk or hear.
• Occasionally required to reach with hands and arms.
• Occasionally lift and/or move up to ten pounds.
• Close vision and ability to adjust focus required.

Travel Required

Minimal travel for occasional training and/or meetings.

Required

Education and Experience

• College degree, or 5 years industry experience and complete knowledge of the cattle feeding industry.
• Previous supervisory experience.

Competitive Compensation and Benefits

• 401K Company Match
• Health, Dental and Vision Insurance
• Life Insurance
• Paid Holidays
• Paid Time Off (PTO)

Work Authorization / Security Clearance Requirements

Cobalt Cattle Company participates in E-Verify. You must be authorized to work in the United States.

Affirmative Action / EEO Statement

Cobalt Cattle Company LLC is an equal opportunity employer.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Ranching

Referrals

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Location

Sublette, KS

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