Office Manager

Overview:
Manages a variety of general office activities by performing the following duties personally or through the assistance of others.

• Organize office operations and procedures such as accounting, payroll, information management, filing systems, requisition of supplies and company assets, and other clerical services.
• Manage, lead, and develop all office employees.
• Interviews and train new employees through training, then plans, assigns, directs work.
• Directs supervisory responsibilities in accordance with company policies and procedures.
• Answer and forward incoming telephone calls.
• Month End Tasks:
• Complete inventory reconciliation and margin calculation and perform pricing changes.
• Run month end billing. Complete medicine inventory reconciliation.
• Post journal entry accruals.
• Scan in deposits.
• Oversee office productivity through proficient use of appropriate software applications.
• Formulate and/or maintain procedures for retention, protection, retrieval, transfer, and disposal of records.
• Assists Feed Yard Manager and Department Managers in developing annual budgets.
• Communicate with customers and outside vendors.
• Understand and ensure compliance with Cobalt Cattle Company HR policies and procedures.
• Provide needed support to management team.
• Perform new hire HR orientation for new Cobalt Cattle Company employees under the direction of the Cobalt Cattle Company HR Department.
• Evaluate personnel job performance as well as rewarding and disciplining employees, addressing complaints, and resolving problems.
• Monitor daily implementation of activities, projects, policies, and procedures; notice errors and gaps; keep detailed and accurate records; process paperwork promptly and follow up on important details.
• Provide consistent, clear work direction relative to current priorities; delegate and assign work based on employee skill, experience, and development needs; monitor work progress against goals; manage conflicting requirements; remove obstacles; instill a sense of urgency relative to task.
• Assist in weighing incoming and outgoing trucks carrying commodities during peak seasons.
• Assist with the office duties of other office personnel when they are not present.
• Comply with all OSHA/Safety procedures, rules, and regulations.
• Complete paperwork and update Turnkey with harvest commodity quantities and costs.
• Manage seasonal harvest employees.
• Other duties as assigned.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to perform basic math functions and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• To perform this job successfully, an individual should have knowledge of Word Processing software;
  Spreadsheet software;
  Accounting software and Internet software.
• Bi-lingual (English/Spanish) skills are a plus.
• Display consistent skills, behaviors, and attitudes congruent with the values and strategies of Cobalt Cattle Company; model high performing level of motivation, performance, and personal integrity that others strive to emulate; match actions and words.
• Understand the organization, strategic objectives, structure; work effectively within the organization to achieve results; work continuously to make linkages and build networks within the organization.
• Match resources, processes, and management style to the demands of the situation; preserve and develop productive capacity while…