Accounts Receivable Associate

The Accounts Receivable Associate maintains records in accounts within the accounting system in accordance with KWPMC policies. The position requires adherence to established policies and procedures, high organizational skills, attention to detail, solid time management, and good interpersonal skills. This role is based in the new office in the South of Fifth District of Miami Beach, supporting luxury condo accounts.

As a team member of KW Property Management & Consulting, you support the mission statement and practice the GREAT values: greeting and smiling; showing respect with name recognition and eye contact; displaying accountability, enthusiasm, and transparency in all duties.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Operate company computer programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable Department and Management; assist with calls/voicemails and reroute calls to appropriate areas.
• Manage a portfolio of new associations and enter their data following SOPs.
• Facilitate research items from the field and/or customers related to Accounts Receivables; address research items via ticket system or forward to appropriate party.
• Process coupon requests for new associations and statements of accounts.
• Process new Special Assessments/Budgets.
• Support the AR Manager with late fee waivers, charges, bank reconciliations, special assessment reconciliations, projects, etc.
• Maintain records regarding Accounts Receivables per guidelines provided.
• Assist with staff training.
• Add GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds weekly.
• Set up recurring vouchers in Vantaca Accounting System.
• Perform other duties as assigned.

• Interpersonal and Communication Skills
• Problem Solving/Analysis
• Time Management
• Customer/Client Focus

• 3 to 5 years of work experience in a related high‑volume Accounts Receivable position (preferably in Property Management or Real Estate).
• Experience with ERP accounting systems such as Vantaca, Jenark, TOPS, or other enterprise accounting software AR Module.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and computers.
• Excellent communication and listening skills to interact with a diverse, multicultural population.
• Ability to work in a team environment and independently, be self‑driven.
• Ability to meet deadlines and work well under pressure.
• Ability to handle sensitive or confidential information.
• Critical thinking, problem solving, judgment, and decision‑making abilities.

This job operates in a small 3–5 person clerical office setting. The role routinely uses standard office equipment: computers, phones, photocopiers, filing cabinets, and fax machines. The position is largely sedentary, with occasional filing that may require lifting files, opening filing cabinets, and bending or standing on a step stool as necessary.

The position is full‑time, Monday through Friday, 8:30 a.m. to 5:30 p.m. The schedule may change to accommodate business needs.

The role will begin with training at the Doral headquarters and then transition full‑time to the Miami Beach location with occasional trips to Doral for training a few times per year.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.

Mid‑Senior level

Full‑time

Accounting/Auditing and Finance