Executive Personal Assistant to CEO

Personal Assistant to Chief Executive Officer

This role is a growth opportunity
, not a traditional long‑term executive assistant position rooted in a corporate environment. We are looking for someone who is culturally aware, extremely organized, and entrepreneurial by nature
—a self‑starter who thrives in fast‑moving, creative, and evolving businesses.

You will work closely with the CEO across three culture‑driven brands in marketing, hospitality, and media. This is a high‑trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.

The position is 75% professional / 25% personal support
, with real ownership over systems, schedules, content coordination, and day‑to‑day execution.

• Executive & Business Support (75%)
  • Financial administration including bill pay, expense tracking, vendor payments, and reconciliation
  • Calendar, scheduling, and meeting coordination across multiple businesses and teams
  • Inbox management, prioritization, and follow‑ups on behalf of the CEO
  • Project and workflow management using tools such as Asana and Honey Book
  • Social media support: scheduling posts across platforms (Instagram, Tik Tok, etc.) using Sprout Social; coordinating with internal creative teams and external partners; managing content calendars and ensuring deadlines are met; managing shoots including scheduling, coordinating locations, talent, props, and logistics; ensuring deliverables captured and handed off properly
  • Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami
  • Acting as a key point of contact with vendors, partners, and collaborators
  • Maintaining organized systems and documentation across Google Workspace and Microsoft Suite
  • Leveraging AI tools (ChatGPT, Gemini, and other emerging platforms) to improve speed, quality, and clarity of communication; draft, summarize, and organize information; streamline workflows, planning, and execution; increase overall operational efficiency and output
• Personal Support (25%)
  • Personal task management including appointments, travel coordination, and personal scheduling
  • Handling confidential and sensitive matters with discretion
  • Acting as a trusted gatekeeper and proactive problem‑solver

• Experience supporting a CEO, founder, or senior executive in a fast‑paced environment
• Must enjoy and love children
• Strong financial proficiency, including bill pay and expense management
• Highly organized with exceptional time‑management and prioritization skills
• Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
• Comfortable coordinating photo and video shoots with multiple moving parts
• Proficiency with Asana, Honey Book, Google Workspace, and Microsoft Suite
• Strong written and verbal communication skills
• Tech‑savvy, detail‑oriented, proactive, and resourceful
• Absolute discretion and professionalism

• Mid‑Senior level

• Full‑time

• Administrative