Administrative Assistant

Staffing Recruiter at HiEmployment Staffing Services

Performs a wide variety of complex and advanced administrative functions in support of the Operations department such as time entry/payroll, cost recording and reporting, regulatory record keeping, and other general administrative duties.

Uses a variety of information systems such as SAP, Resolution Tracker, LMS, EH&S databases and various manual filing and tracking systems.

Job Type: Temporary (6 months)

Pay: $30.00 per hour
*** PAID WEEKLY

Schedule: Monday to Friday 7:30am to 4:00pm

• Manuals include but are not limited to 12-hour work rules, Barge Harbor Operations, DOT Operations, etc.
• Creates requisitions and helps to expedite invoice payment process by creating service entries and communicating information to vendor/contractor.
• Monitors Operation’s cost center budget, actuals versus budget, researches and reconciles posting discrepancies, analyzes data, and produces reports.
• Prepares and distributes, upon review and approval, departmental communications. Prepares presentation and report materials as required. Gathers data and generates reports such as time-off reports, overtime usage reports.
• Assists with training scheduling and recordkeeping as required.
• Schedules meetings, reserves meeting rooms, handles other arrangements such as overheads, projector, flip charts, food and beverages, etc. Records, transcribes, and distributes meeting minutes.
• Maintains appropriate levels of office supplies and other materials.
• Coordinates travel arrangements and prepares expense reports.
• Serves as backup for other departments as requested.
• Maintains accurate and timely sick leave, vacation, and other time tracking systems.
• Other duties as required and requested.

• High school diploma or equivalent.

• 3 to 5 years related administrative experience in a business and/or manufacturing environment serving multiple clients preferred.
• Proficiency with Microsoft Office Suite. Proficiency in SharePoint and SAP, desired. Highly developed business writing and verbal skills. Effective interpersonal and customer service skills required.

• Business Understanding:
  Demonstrates understanding of business and how actions contribute to company performance.
• Delivering Results:
  Delivers operational excellence by planning, organizing and owning work assignments from start to finish.
• Interpersonal Relationships:
  Capability to effectively communicate with both field personnel and Technical/professional groups is vital.
• Professional Conduct:
  Recognizes impact behavior has on others and demonstrates commitment, adaptability and resilience.

Associate

Full-time

• Project Management, Administrative, and Accounting/Auditing
• Industries:
  Energy Technology, Oil and Gas, and Manufacturing