Director of Hospital Operations and Grants

Director of Hospital Operations and Grants

Animal Welfare Society of South Florida

Miami, Florida

Full Time

About the Organization

Animal Welfare Society of South Florida is a 501(c)(3) nonprofit veterinary hospital dedicated to providing compassionate, high quality, and affordable veterinary care to pets in our community. We serve families who may otherwise lack access to essential veterinary services while working to reduce shelter overcrowding and strengthen the human animal bond. Our work is grounded in access, dignity, and measurable community impact.

Position Overview

The Director of Hospital Operations and Grants serves as the senior administrative leader of the veterinary hospital, responsible for overseeing daily operations, staff management, financial oversight, and organizational infrastructure. This role also leads the identification, management, and fulfillment of grants that support the hospital’s programs and long‑term sustainability. The Director works in close partnership with the Medical Director, executive leadership, and the Board of Directors to ensure operational excellence, financial health, regulatory compliance, and successful execution of funded programs.

• Hospital Operations and Leadership
  • Provide day‑to‑day leadership of hospital operations to ensure efficient workflows, high‑quality patient care, and an excellent client experience.
  • Oversee staffing models, scheduling, coverage, and timekeeping in alignment with organizational policies and labor requirements.
  • Supervise administrative and support staff and lead hiring, onboarding, training, and performance management.
  • Develop, implement, and maintain hospital policies, procedures, and standard operating protocols.
  • Oversee facility operations including inventory management, purchasing, vendor relationships, and equipment maintenance.
  • Ensure compliance with all applicable veterinary, safety, employment, and regulatory standards.
• Financial Management and Reporting
  • Lead operational budgeting in partnership with executive leadership and external accounting support.
  • Monitor clinic financial performance, revenue, expenses, and key operational metrics.
  • Oversee billing systems, collections, and internal financial controls related to hospital operations.
  • Prepare regular operational and financial reports for leadership and the Board of Directors.
• Grants Strategy and Management
  • Identify public and private grant opportunities aligned with organizational priorities and community needs.
  • Lead or support the development, writing, and submission of grant proposals and applications.
  • Oversee grant compliance, timelines, deliverables, and reporting requirements.
  • Prepare grant reports including narratives, data summaries, and outcomes analysis.
  • Collaborate with medical and program staff to collect impact data and patient outcomes.
  • Maintain organized grant documentation to support audits, renewals, and funder relationships.
• Organizational Leadership and Collaboration
  • Serve as a key liaison between veterinary staff, administration, leadership, funders, and the Board of Directors.
  • Support strategic planning, program expansion, and long‑term sustainability initiatives.
  • Foster a collaborative, respectful, and mission‑driven workplace culture.
  • Participate in leadership meetings and contribute to organizational decision making.

• Bachelor’s degree in healthcare administration, nonprofit management, business administration, or a related field preferred.
• Five or more years of leadership or management experience in a veterinary hospital, healthcare, or nonprofit setting.
• Demonstrated experience in grants management and reporting, with grant writing experience strongly preferred.
• Strong operational, organizational, and project management skills.
• Excellent written and verbal communication abilities.
• Proficiency with veterinary practice management systems and Microsoft Office or Google Workspace.
• Ability to manage competing priorities in a fast‑paced, resource‑constrained environment.
• Commitment to animal welfare, access to care, and community‑focused nonprofit work.

• Competitive salary range of $75,000 to $100,000, based on experience and qualifications.
• A senior leadership role with meaningful responsibility and measurable community impact.
• A collaborative and mission‑driven work environment.
• Competitive salary commensurate with experience.
• Benefits package including health insurance, paid time off, holidays, and discounted pet medical care.
• Opportunity to help shape the future of a vital community veterinary resource.

Please submit a resume and cover letter outlining your relevant experience in hospital operations and grants management to:

Animal Welfare Society of South Florida is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.