Secretary​/Bookkeeper - Matt Arthur Elementary

Secretary

Job Title:

Secretary Job Code: 305, 420 or 487

Department/

Location:

Varies FLSA Status:
Non-Exempt

Reports to:

Assigned Supervisor Date:
October 11, 2005

Summary and relationship to the curriculum:
All classified positions will strengthen the delivery of instruction to support the system’s mission. This position provides administrative secretarial support.

• Interacts effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.
• Performs a variety of duties to support supervisory and administrative personnel in accomplishing daily activities.
• Composes, creates, edits or transcribes correspondence, e‑mails, newsletters, memorandums, and other materials.
• Maintains files, accurate records, and other important information associated with the position.
• Answers telephones, responds to inquiries, takes messages, or transfers calls appropriately. Greets visitors, ascertains nature of business and directs visitors appropriately.
• Assists in maintaining efficient office operations by providing secretarial relief whenever and wherever needed.
• Opens equipment such as computer, fax machine, copier, as well as technology devices as required by the job.
• Prepares reports and manages specific programs associated with the position as required.
• Maintains department schedule by maintaining calendars for department personnel; arranges meetings, conferences, and trips for administrators and staff.
• Prepares documents and packages for mailing, receives, stamps, and distributes mail to appropriate personnel.
• Prepares purchase orders for materials, resources, and office supplies; monitors expenses.
• Performs other duties as assigned by the department head or appropriate supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or
  
  Experience:
  
  High school diploma or general education degree (GED) required, associate degree or technical school training preferred.
• Certificate or License
  
  Required:
  
  N/A
• Language
  
  Skills:
  
  Must have ability to read and comprehend job specific technical information, simple instructions, short correspondence, memos and position specific manuals. Must have ability to write correspondence and reports. Must have ability to effectively articulate and present information in one‑on‑one and small group situations.
• Mathematical
  
  Skills:
  
  Must have ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions, and decimals. Must have ability to conduct position related data analysis. Must have ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability: Must be able to facilitate the problem solving processes. Must have ability to synthesize workable options from given facts, and assist in the development of workable solutions.
• Technical Ability: Must have considerable knowledge of Microsoft Office and other job specified technologies.
• Customer Service
  
  Skills:
  
  Must be able to interact effectively with colleagues, administrators, teachers, staff members, students using tactful yet effective skills. Must collaborate well with others and display a cooperative attitude. Must be service oriented and actively seek ways to assist others.

Professional Requirements: Must serve as a role model to students. Appropriate dress and grooming consistent with established standards required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, stand, and lift. Occasionally, the employee must crouch or kneel. The employee must be able to exert or lift up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of…