Daycare Administrative Assistant

• Location:
  
  Davies Development Center.
• Starting Salary: $40,000/year.
• Full-Time | Monday–Friday | 7:30 AM – 4:30 PM.

• Your Birthday OFF!
• Abundant Paid Time Off.
• Holidays Off.
• CEU budget.
• Medical Insurance (BCBS).
• Bonus Structure!

We are a family-centered pediatric clinic and early intervention school serving children ages 12 months to 5 years with hearing loss
, speech/language delays
, and related developmental needs. Our classroom provides a language-rich, auditory-verbal environment focused on helping young children build strong foundations for listening, spoken language, social-emotional growth, and independence.

We are deeply committed to partnering with families and creating a nurturing, developmentally appropriate environment where every child can thrive.

The DDC Assistant Manager serves as the dedicated administrative and operational assistant to the Education Manager and the Davies Development Center. This non-supervisory position takes ownership of the accurate, timely completion of assigned administrative outcomes, including schedules, records, enrollment logistics, inventory, purchasing coordination, and project follow-through. The role implements established procedures and approved plans, anticipates needs, and provides solutions for the Education Manager to review.

It does not independently approve or change program decisions, supervise staff, or exercise final authority.

None. May coordinate schedules, information, and task logistics with staff but does not supervise, evaluate, discipline, or direct personnel independently.

Administrative systems and project follow-through:
Maintain records, calendars, checklists, and task trackers; complete assigned administrative deliverables independently within approved procedures; bring proposed changes or exceptions to the Education Manager for approval.

• Create and maintain organized digital and physical files, calendars, checklists, deadline trackers, and standard operating workflows.
• Maintain a visible task and follow-up system; complete assigned projects without repeated prompting and provide concise status updates.
• Prepare meeting agendas, schedules, routine correspondence, action-item logs, and documentation for the Education Manager.

• Maintain complete, accurate student enrollment files, required forms, emergency contacts, permissions, and routine record updates.
• Track documentation requirements, expirations, training records, and routine compliance deadlines; conduct regular file audits.
• Maintain Brightwheel and other authorized DDC systems, student rosters, emergency information, and organized records.
• Coordinate inspection readiness and promptly escal... missing records, safety concerns, or suspected noncompliance; do not independently determine regulatory interpretations.

• Respond to routine prospective-family inquiries promptly, maintain lead tracking, schedule tours, and follow up on outstanding items.
• Send and track enrollment packets, prepare onboarding materials, update records, and coordinate student start-date logistics.
• Serve as a welcoming point of contact for families and visitors; triage calls, messages, and routine questions.
• Draft routine Brightwheel announcements, calendar updates, and event reminders; refer sensitive health, behavior, placement, or personnel messages to the Education Manager or designated lead teacher.

• Prepare staff calendars, coordinate previously approved absences, identify substitute…