Accounts payable

Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable specialist to join a paper and packaging organization in Wisconsin. This contract-to-permanent position supports day-to-day invoice processing, vendor communication, and accurate financial recordkeeping in a fast-paced manufacturing environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while helping maintain timely and accurate payment operations.

Responsibilities:

• Process invoices using purchase order-based and non-purchase order workflows while ensuring complete and accurate entry.
• Respond to vendor and internal accounts payable inquiries promptly, researching discrepancies and driving issues to resolution.
• Investigate and clear received-not-vouchered items to support accurate financial reporting and clean accounting records.
• Review contractor time and material billings to confirm supporting documentation, billing rates, and hours worked are correct.
• Assign expenses to the appropriate general ledger accounts and cost centers by examining invoice details and related documentation.
• Verify, post, and maintain payable transactions to keep accounting records current and organized.
• Oversee activity in vendor web portals, making updates or corrections as needed to keep information aligned.
• Assist with payment preparation, maintain invoice files, and support check and statement distribution when required.
• Follow site safety, quality, hygiene, and compliance standards relevant to the role and complete additional accounting support tasks as assigned.