School Administrative Services Assistant,II,III - Ke Kula `O `Ehunuikaimalino Job Kealakekua area,Hawaii USA,Administrative/Clerical

Position: School Administrative Services Assistant I, II, III - Ke Kula `O `Ehunuikaimalino

The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties.

Salary Range

School Administrative Services Assistant I, SR-12: $3,892.00 per month
School Administrative Services Assistant II, SR-14: $4,208.00 per month
School Administrative Services Assistant II, SR-16: $4,557.00 per month

Responsibilities

Assists the principal with daily administrative services functions by:

Planning, supervising and/or providing office support and related services to meet priorities

Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary

Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State

Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation

Reviewing and distributing incoming correspondence, circulars and other material

Composing routine and special letters

Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines

Establishing, organizing and maintaining office files

Maintaining personnel records for the staff

Processing payroll and performing related work

Registering students and maintaining student records

Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms

Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records

Maintaining inventory records, performing physical inventory and completing report forms

Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.

Gathering, maintaining and compiling information for business office and student service reports

Operating and maintaining a variety of standard office machines

Typing letters, reports, schedules, bulletins and other material

Cutting stencils, duplicating and distributing a variety of material

Instructing, assigning and reviewing the work of students assigned to the office

May supervise clerical personnel and may take and transcribe shorthand dictation.

Education Requirement

Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Experience Requirements

Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience:

SCHOOL ADM SVCS ASST I – General Experience 2 years, Specialized Experience 0 years, Total 2 years
SCHOOL ADM SVCS ASST II – General Experience 2 years, Specialized Experience 1 year, Total 3 years
SCHOOL ADM SVCS ASST III – General Experience 2 years, Specialized Experience 2 years, Total 4 years

General Experience

Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems;

speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.

Specialized Experience

Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and…


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School Administrative Services Assistant , II, III - Ke Kula `O `Ehunuikaimalino