Administrative Officer III​/Records Management Specialist; Temporary

Position: Administrative Officer III/ Records Management Specialist (Temporary)
** Agency
* * Office of State Human Resources
** Division
* * Temporary Solutions
** Job Classification Title
** Administrative Officer III (NS)
** Position Number
**** Grade
* * NC13

To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES.
** Description of Work
**** Knowledge

Skills and Abilities

/Management Preferences
**** This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit****.
**** Visit
* *** for employment information.*
* *
* Note:

Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position.  All temporary employees are limited to one NC State Government temporary assignment at a time.
**** Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state.*
* ** This temporary position is with the NC State Board of Elections located at 430 North Salisbury Street, Raleigh, Wake County.
**** Job Order Hourly Rate of Pay: $43.00 (Based on education and/or years of relevant work experience reflected on the application).*
* ** Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The Knowledge, Skills, and Abilities listed within this vacancy announcement will be used only as management preferences and will be used to screen for the most qualified pool of applicants.
**** Duties & Responsibilities include but are not limited to:
** Documentation Retention & Archiving
• Maintain, organize, and track physical and electronic records in alignment with NC Department of Natural and Cultural Resources (DNCR) and State Archives retention schedules.
• Coordinate permanent retention transfers with the State Archives and document all related activities in accordance with archival procedures.
• Develop, standardize, and manage filing systems for physical and digital documentation, ensuring accessibility and compliance.
• Conduct periodic inventories of stored materials to verify accuracy, retention status, and proper conditions.
• Implement quality control processes for scanning, digital archiving, and metadata accuracy.

Document Review, Updating, & Compliance Monitoring
• Review agency documentation—including forms, instructions, memos, and guidance—to identify outdated language or information.
• Flag and coordinate necessary updates related to Voter , Senate Bill 747, and evolving legal or procedural standards.
• Maintain a centralized catalog of all official documents, noting version history and update cycles.

Campaign Finance & Voter Registration Documentation Support
• Assist with filing and organizing campaign finance reports, ensuring proper categorization and retention.
• Organize and maintain voter registration forms, including processing, cataloging, and preparing materials for retention or archival transfer.
• Support county-submitted documents requiring centralized filing, tracking, and documentation.

SharePoint and Digital Content Management
• Support the organization and storage of digital files within SharePoint, ensuring proper folder structures, metadata tagging, access controls, and documentation governance.
• Coordinate with Election Administration, IT, Learning Management, Campaign Finance, and Legal to ensure documents are stored consistently and meet retention requirements.

Voter Registration Repair Initiative…