Project Administrator

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A Day in the Life of a Project Administrator

Step into the role of Project Administrator and experience a career where no two days are alike. From the moment you start your day, you'll be at the heart of the action—keeping projects on track, organized, and running seamlessly. You'll be the detail‑oriented powerhouse behind the scenes, tracking progress across multiple projects, ensuring documentation is flawless, and coordinating with both internal teams and external partners to make sure nothing slips through the cracks.

Your work helps drive efficiency, accuracy, and ultimately, project success.

As the trusted hub of support, you'll prepare and process invoices, assist with audits, and keep communication flowing between departments and clients. In this fast‑paced, ever‑changing environment, your organizational skills, adaptability, and ability to juggle shifting priorities will shine. If you're someone who thrives under pressure, loves being the go‑to resource, and takes pride in helping projects succeed from start to finish, this is your opportunity to make a lasting impact.

• Prepare, track, and compile field data and daily reports
• Maintain accurate job files and update company systems
• Review, reconcile, and audit vendor invoices for compliance
• Generate, update, and deliver client voices and credit memos with supporting documentation
• Assist with accounts receivable and collections
• Collaborate with Operations on invoicing questions and revisions
• Ability to travel

• 2 years of project administration or office experience
• High school diploma/GED or equivalent work experience
• Experience with time/material software preferred

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

First Onsite (and its Companies) participates in E‑Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I‑9 to confirm work authorization.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third party resume submissions are not accepted. Any resume submitted will be considered the property of the company, and the company will not be held liable to pay a placement fee.