Centralized Estate Administrator

Position Summary

We are currently seeking a contract Centralized Estate Administrator to join our team. In this role, the ideal candidate will be responsible for reviewing estate and preparing various notices throughout the administration of an insolvency file. Eventually, the role will also include additional duties such as generating reports, preparing and reviewing legal documents for accuracy and policy compliance, and reviewing all supporting documents as well as electronic filing documents with the Official Receiver (“OR”).

• Filing documents with the Official Receiver (“OR”).
• Proof of claim data entry, reviews, issue resolution and disallowances.
• Issuing stays of proceeding notices.
• Preparing mailings to and handling creditor inquiries.
• Monitoring estates for deemed annulment and/or opposition of discharge.
• Preparation of annulment notices.
• Preparation of interim dividends.
• Preparation of Certificate of Full Performance.
• Preparation of statement of receipts and disbursements for summary bankruptcies and consumer proposals.
• Communication with OR's office for issue resolution.
• Completes other duties assigned by Trustee or Management.
• Other tasks as required.
• Preparing amended documentation for accuracy and policy compliance as well as filing documents with the Official Receiver and associated correspondence to other stakeholders.
• Obtaining all proper supporting information and documentation to ensure a continued proper and efficient administration of the file, including but not limited to income and surplus income obligation calculations, tax filings, and asset realizations.
• Liaising with the administration team and front‑office teams, including, but not limited to, obtaining information and documentation.
• Preparing and reviewing files for completeness and following up on outstanding documents.
• Understanding relevant legal requirements of multiple provincial jurisdictions.
• Maintaining client confidence and protecting operations by keeping information confidential.
• Such further and other tasks that may be assigned from time to time.

• Post‑secondary education or related equivalent experience. Insolvency Administrator Certificate is an asset.
• Previous insolvency administration and/or customer service experience is preferred.
• Excellent verbal and written communication skills to speak effectively with clients and other third parties.
• Strong attention to detail and the ability to multitask in a fast‑paced environment.
• High computer literacy and the ability to learn new programs. Familiarity with Ascend and File Assure is an asset.
• Excellent time management and organizational skills.
• Great interpersonal skills to deal with team members, staff, and clients.
• A team player who can also work independently and take ownership of their workload.

Centralized Estate Administrator – Remote/Hybrid – 8‑Month Contract – Salary $41,000–$46,000.

Farber encourages applications from all qualified candidates who represent the diversity of Canada. If you require any accommodations throughout the recruitment process—including alternate interview formats, accessible materials, or any other accommodations—please contact us at .

We thank all candidates for submitting their resume; however, only those selected for an interview will be contacted.