Administrative Assistant, Indigenous Partnerships

Position Summary

Interior Health is seeking a term-specific full-time Administrative Assistant to join our Indigenous Partnerships team. The end date of this position is approximately April 20, 2028, or until return of the incumbent. The Administrative Assistant will support the Corporate Director, Indigenous Cultural Safety, Anti-Racism Education and Corporate Director, Indigenous Health and Wellness.

Interior Health employees are encouraged to apply. Experience working within Interior Health systems, processes, and policies will be considered an asset.

The worksite location for this position is flexible and can be located anywhere within the Interior Health region.

• An attractive remuneration package
• Excellent career prospects
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• May be eligible to contribute to the Municipal Pension Plan
• Work-life balance

• Ceremonial, Cultural, Spiritual Leave
• Indigenous Employee Network
• Indigenous Employee Voices Committee

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

In accordance with the established vision and values of the organization, the Administrative Assistant, Indigenous Partnerships works in a team environment to provide confidential administrative support functions to the Indigenous Partnerships Program. The Administrative Assistant works with the Indigenous Partnerships leadership team and others to support the two portfolio pillars – Indigenous Health & Wellness and Cultural Safety & Humility.

Responsibilities include:

coordinating and organizing committee and program workflows; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs;

and supporting the Corporate Director in setting the positive, collaborative, efficient tone for the program.

• Supports aspects of Partnership Accord Technical Table (PATT) and Letter of Understanding (LOU) meetings with Nation partners to ensure logistics and proceeding are handled efficiently and effectively. Ensures the appropriate flow of information to Partnership Accord Leadership Table (PALT), PATT and LOUs, and the dissemination of action items and decisions to appropriate staff and committees for follow-up.
• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
• Initiates follow‑up processes with staff and others. Resolves day‑to‑day problems as required, evaluates operating procedures, and advises management, as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
• Provides general administrative support by:
  • opening and screening daily mail
  • acknowledging letters and composing correspondence for signature
  • providing supporting…