Archaeology Administrative Support

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY
Reporting to the Manager of Archaeology and Senior Researcher, the Archaeology Administrative Support is responsible for supporting the continued improvement of Title and Rights, Archaeology office administration, ensuring that it aligns with WFN’s values. This position ensures a delivery of daily administrative tasks that will include, but not be limited to, greeting visitors and callers; routing and resolving information requests; preparing correspondence;

assisting with financial services; and assisting with Occupational Health & Safety.

EDUCATION/EXPERIENCE

Minimum Grade 12 or equivalent

Related courses and training to include computer skills, telephone/reception etiquette

Administrative experience preferred

Previous experience working with office equipment and office software (MS 365)

Experience working with Indigenous communities/people considered an asset

A combination of education & experience may be considered

REQUIREMENTS

Criminal Record Check with results acceptable to WFN

Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBILTIES

Health and safety training arrangements; data tracking records with Safety Officer for the BC Forest Safety Council audit

Collaborates with Occupational Health and Safety Committee regarding meeting schedules, and may attend as alternate for Committee

Provides general administrative assistance to Archaeology Office including directing clients, phone calls, photocopying, sorting, filing and binding

Maintains supplies inventory, anticipating needed supplies, placing orders for supplies, verifying receipt of supplies

Books and provides payment for archaeology crew members travel arrangements (e.g. travel allowance, hotels, etc.)

Coordinates meeting logistics, including room bookings, invitations, and attendee arrangements

Provides administrative backup for Archaeology Supervisor & Archaeology Project Coordinator when required

Works with Accounts Payable, Payroll and Accounts Receivable to process various forms and timesheets, and project invoicing

Organizes and keeps track of archaeology equipment

Organizes and tracks projects, working planning and project budgeting

Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Manager of Archaeology and Senior Researcher

KNOWLEDGE/SKILLS/ABILITIES

Strong knowledge of environmental health and safety and occupational hygiene

Proficiency with MS Office;
Outlook, Word & Excel

Attention to detail and a high degree of accuracy

Knowledge of public administration and structures of various levels of government

Demonstrates strong administrative skills and has the ability to set priorities and multi-task

Strong organizational skills, capacity to work under pressure and meet deadlines

Ability to work in a fast-paced environment

The median salary or this position is $54,336

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a…