Graduate Programs Administrative Assistant

Support graduate and professional programs at UBC Okanagan through academic administration, student services, and confidential records management. This ongoing position serves Biology and Chemistry programs.

As Graduate and Professional Programs Assistant, you will support Department Heads, managers, faculty, staff, and students. Work includes admissions, academic records, Graduate Teaching Assistant administration, course scheduling, and program communications. The position supports the Masters of Biotechnology program and related graduate activities.

• Coordinate graduate admissions reviews, decisions, and documentation
• Maintain student databases, files, grades, and award information
• Administer Graduate Teaching Assistant hiring documents
• Provide first-contact guidance on academic policies and procedures
• Plan orientations, recruitment activities, and student events

• High school graduation and two-year office administration or business diploma
• Over two years of related experience, preferably post-secondary
• Intermediate Microsoft Office and Adobe PDF skills
• Strong communication, organization, analytical, and problem-solving skills
• Ability to maintain confidentiality and exercise sound judgement

Bring accurate administration, student support, and program coordination skills to UBC Okanagan’s graduate and professional education services.