Undergraduate Programs Administrative Assistant

Support undergraduate programs at UBC Okanagan through course scheduling, student registration, and financial administration across science departments.

The Undergraduate Programs Assistant supports Computer Science, Physics, Mathematics, and Statistics. You will assist Department Heads, faculty, staff, and students with education plans, timetabling, registration, hiring, and financial processes. The work requires judgment, initiative, and confidentiality.

• Maintain education plans and draft Summer timetables
• Manage course sections, rooms, schedules, and enrolment changes
• Process student registrations, waivers, and XMT approvals
• Administer undergraduate student hiring and confidential documentation
• Process payment requisitions and reconcile department VISA expenses

• Undergraduate degree in a relevant discipline preferred
• Over three years of related experience or equivalent education
• Intermediate Microsoft Office and Adobe PDF proficiency
• Excellent communication, organizational, and records management skills
• Ability to exercise confidentiality, discretion, and independent judgment

Bring scheduling, registration, hiring, and financial administration expertise to undergraduate programs at UBC Okanagan.