Undergraduate Programs Administrative Assistant

Support undergraduate programs at UBC Okanagan through course scheduling, student registration, and financial administration across science departments.
The Undergraduate Programs Assistant supports Computer Science, Physics, Mathematics, and Statistics. You will assist Department Heads, faculty, staff, and students with education plans, timetabling, registration, hiring, and financial processes. The work requires judgment, initiative, and confidentiality.

Key Responsibilities:

Maintain education plans and draft Summer timetables
Manage course sections, rooms, schedules, and enrolment changes
Process student registrations, waivers, and XMT approvals
Administer undergraduate student hiring and confidential documentation
Process payment requisitions and reconcile department VISA expenses
Requirements:
Undergraduate degree in a relevant discipline preferred
Over three years of related experience or equivalent education
Intermediate Microsoft Office and Adobe PDF proficiency
Excellent communication, organizational, and records management skills
Ability to exercise confidentiality, discretion, and independent judgment
Bring scheduling, registration, hiring, and financial administration expertise to undergraduate programs at UBC Okanagan.