Research Coordinator

Job Category M&P - AAPS Job Title Research Coordinator Department UBCO | Research | Jung | School of Health and Exercise Sciences | Faculty of Health and Social Development
Posting End Date August 30, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date August 31, 2027
Starting wage between $5692.25 - $6258.15/month
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary This position provides administrative oversite of projects and processes within the Diabetes Prevention Research Group (DPRG) laboratory at the UBC Okanagan Campus. The position supports the Principal Investigator/Project Director (Dr. Mary Jung) This role is a multifaceted administration position that requires supporting the coordination and implementation of our research lab’s communications, finance, partnerships, and research projects within the lab.

The Research Coordinator will also lead the overall planning, coordinating and overseeing of all logistics for meetings, workshops, and events hosted by DPRG.
Organizational Status This position reports directly to the Principal Investigator (PI), Dr. Mary Jung, and/or her designate. The Research Coordinator will join an interdisciplinary team of scientists whose research focuses on health behaviour change, diabetes prevention, implementation science, scale-up and sustainability of health programming. This includes daily interactions with the Principal Investigator and/or Research Associate and lab members (staff, post docs, graduate and undergraduate students).

The Research Coordinator will serve as the lab contact within and outside the University.
Work Performed   Leading and supporting administrative tasks (e.g. organizing in-person, hybrid and online meetings; reimbursements and reconciling finances; updating CVs and research reports; scheduling; arranging equipment maintenance; internal and external communications).
Coordinating and facilitating internal and external communications (e.g. website, graphic design, social media, video, podcasts, in-person events)
Assists with planning meeting and event logistics for research team and research projects
Collaborating with Dr. Jung in administration of grant applications and strategic work plans
Monitor and keep records of all grant project expenditures
Liaise with UBC Finance to oversee reimbursement of partner invoices
Ensuring ethical, research data management, and financial protocols are being implemented correctly and accurately
Building effective working relationships within and outside the lab (e.g. with students, trainees, researchers and staff, partners, and community members).
Oversees project progress, liaises with other departments and partners as necessary, and ensures that timelines are met by aligning project plans with execution.
Follows up and recommends action as necessary to help ensure project targets and deliverables are met.
Oversee inventory of office supplies as well as research project materials/equipment under direction of PI and other senior members of the lab. Ensure all materials/equipment are properly stored and accounted for, order as needed, and ship research project materials to our research collaborators.
Prepares, composes, edits, and proofreads reports and documents to be submitted by the Project Director and/or team for publication, academic proposals, grants, and presentations.
Provide support and expertise to design, write, proof, disseminate and maintain internal and external communications including community and partnership updates, website, posters, letters, memos, videos, social media posts, etc.
Assists with writing grant proposals and liaises with granting agencies on a variety of matters.
Monitors workflow to ensure high quality data collection, tracking, management and archiving.
Ensures ethical standards of research are appropriately set up, followed, monitored and maintained.
Ensures timely notification of Project Director and team of issues or problems.
Responds to inquiries from research participants and community groups (incl. government) related to on-going research.
Assists with hiring of research assistants, writing job descriptions, posting positions, and screening applicants.
Facilitate reappointments for staff and students with department HR.
Organizes and leads orientation and training sessions for research assistants in relation to onboarding, daily, and off-boarding processes.
Coordinates and participates in research team meetings.
Coordinate PI’s calendar for lab activities, and liaise with administrative staff for PI bookings
Performs other related duties as required.
Consequence of Error/Judgement  The Project Director associated with this…