Payroll Specialist

Teya Development, LLC is seeking an experienced, detail-driven Payroll Specialist to own full-cycle payroll processing across multiple companies and legal entities for Teya Development and its subsidiaries. In this role, you will process weekly, biweekly, and semi-monthly payroll cycles end-to-end within Deltek Costpoint and Deltek T&E, managing everything from timesheet validation and employee set-up to garnishments, off-cycle payments, and quarter-end reconciliations.

This is a hands-on, mid-level position suited for someone who is comfortable working independently in a multi-state, multi-entity environment and brings solid working knowledge of complex payroll types including SCA, Davis-Bacon, and union payrolls. You will serve as a key partner to HR, Accounting, Benefits, and Finance, and play an important role in maintaining payroll accuracy, compliance, and employee experience.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Manage end-to-end payroll processing across multiple companies and legal entities in Deltek Costpoint, ensuring accurate and timely submission across weekly, biweekly, and semi-monthly pay cycles.
• Review and validate approved timesheets in Deltek T&E prior to payroll processing; identify and resolve discrepancies in charge codes, hours, and approval status before payroll computation.
• Administer day-to-day payroll operations including data validation, pay calculations, adjustments, deductions, and standard payroll reporting within Costpoint.
• Audit and validate payroll results for each entity prior to final approval, reconciling gross-to-net calculations and identifying variances.
• Coordinate off-cycle and irregular payments including bonuses, severance, retroactive adjustments, and manual checks or direct deposits.
• Process garnishments, child support orders, tax levies, and other court-ordered deductions in compliance with federal and state regulations; maintain accurate records for audit purposes.

• Set up and maintain employee profiles in Deltek T&E for all supported entities, ensuring accurate configuration of schedules, pay rules, accruals, and timesheet cycles.
• Review and validate employee tax setup, including W-4s, applicable state withholding forms and address data, to ensure correct withholding configuration in Costpoint.
• Maintain the Employee Master File in Costpoint with accuracy and timeliness; process new hires, terminations, pay changes, direct deposit updates, and other employee data changes in accordance with established controls.
• Verify employee FLSA exemption status and pay type configuration within Costpoint align with current classification and wage-and-hour requirements.

• Process multi-company, multi-state payroll in compliance with varying federal, state, and local wage, hour, and tax regulations across all supported entities.
• Administer Service Contract Act (SCA), Davis-Bacon Act (Certified Payroll), and union payrolls in accordance with applicable wage determinations, fringe benefit requirements, and certified payroll reporting obligations.
• Ensure compliance with federal, state, and local payroll and tax laws as well as internal policies, SOX controls, and audit requirements.
• Maintain current knowledge of changes in payroll law, tax regulations, and agency requirements; proactively flag compliance risks to the Payroll Manager.

• Support quarter-end and year-end payroll processing, including reconciliations, W-2 review, and entity-level reporting across all supported companies.
• Perform periodic payroll reconciliations, identifying and resolving discrepancies between Costpoint payroll records, tax with holdings, and general ledger postings.
• Assist with preparation and distribution of year-end employee tax forms and support any W-2c correction processes as needed.

• Respond to employee inquiries regarding pay discrepancies, direct deposit, W-2s, and payroll policies with accuracy, timeliness, and professionalism.
• Collaborate closely with HR, Accounting, Benefits, and Finance to resolve payroll discrepancies, billing issues, and cross-entity reconciliation matters.
• Facilitate payroll audits by providing…