Facilities Coordinator Job Kenmore area,Washington USA,Administrative/Clerical

Job Details:

Job Location:

Kenmore Campus, Washington - Kenmore, WA, Position Type:
Full Time, Salary Range: $25.00 - $25.00

Hourly, Travel Percentage:
Staff, Job Shift: Onsite, Position Summary

Essential Responsibilities Work Order Management

Process and prioritize incoming maintenance requests through the facilities management system, ensuring proper assignment to maintenance staff.
Monitor work order status updates and follow up on overdue or pending requests to ensure timely completion.
Generate and distribute daily work schedules for maintenance and custodial teams based on prioritized work orders.

Communication and Coordination

Coordinate with contractors and vendors for scheduled maintenance visits and emergency repairs.
Provide Controller with estimates in advance for approval of projects over $1000

Documentation and Record Keeping

Update and maintain facilities documentation, including building plans, warranties, and maintenance records.
Track inventory of maintenance supplies and equipment, initiating purchase requests when necessary.
Document and file safety inspection reports and maintenance compliance records.

Schedule and Budget Management

Maintain the preventive maintenance schedule for building systems and equipment.
Process invoices for facilities-related expenses.
Assist in gathering data and preparing reports for facility improvement projects.

Laundry and Clinic Support

Wash, dry and process laundry for classes and labs on campus
Distribute laundry from off campus vendor to the clinic and prepare dirty laundry for pick-up
Daily walk-through of clinic buildings to check and replenish supplies as needed
Assist in delivery of parcels from Receiving Room to clinic

Other Responsibilities

Performs other duties as assigned. Tasks may vary based on seasonal needs and specific campus requirements. The coordinator should be prepared to adapt to changing priorities and emergency situations as they arise.

Qualifications

Required Qualifications

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Demonstrated administrative support experience
Ability to prioritize and manage multiple tasks effectively
Professional demeanor and strong interpersonal skills

Preferred Qualifications

Experience in facilities management or higher education setting
Knowledge of facilities management software systems
Experience with budget tracking and financial documentation

Knowledge, Skills, and Abilities

Problem-solving and critical thinking skills
Ability to work independently and as part of a team
Strong attention to detail and accuracy
Adaptability and flexibility in a dynamic environment
Commitment to fostering inclusive and collaborative relationships
Service-oriented mindset with focus on win-win solutions

Education & Experience

Bachelor's degree or equivalent combination of education and experience

Work Environment

On-site position located on our beautiful wooded campus in Kenmore
Professional office environment with modern amenities
Regular business hours with occasional flexibility required for special projects
Fast-paced, collaborative atmosphere
Opportunity to work with diverse campus community

Benefits

All employees (including students, temporary, and sub-on-call) who are not full benefit eligible will receive sick leave accruals. To learn more details, visit our benefits page.

Supplemental Information

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people…