Administrative Assistant Job Kenner area,Louisiana USA,Administrative/Clerical

Position: Administrative Assistant I

Note:

This is not a Civil Service position. All applications will be forwarded to the Personnel Department.

This is a responsible position requiring performance of varied clerical, stenographic, and secretarial skills involving complex work assignments and situations. Work is performed under the direct supervision of a Supervisor.

(This is a descriptive, neither restrictive nor all-inclusive, list of duties, responsibilities, and functions required in this position. Other duties, responsibilities, and functions may be added as required.)

Key Responsibilities

Ability to operate and maintain a personal computer and/or typewriter.

Maintain sufficient supply of office materials.

Thorough knowledge of the regulations, procedures and services of the Section in order to handle routine matters independently.

Schedules appointments, receives office visitors, handles telephone calls, gives information and relieves superiors of minor administrative details.

Ability to establish and maintain efficient and cordial relations with other Department employees and the general public.

Coordinate office work and interpret instructions from Section Supervisor.

Types forms, letters, Department reports and various other materials frequently requiring independent action and discretion on routine matters.

Copies, sorts, binds, and distributes written materials at the direction of a Section Supervisor.

Maintains office logs and neatly organized files.

Work Environment / Hours Worked

The Administrative Assistant I is required to work in an office-type setting in a climate controlled environment. Workday consists of seven hours per day, with a one-hour lunch period, and two 15‑minute break periods as approved by the Supervisor.

Communication Skills

Must be able to communicate both orally and in writing successfully with co‑workers and the public.

Equipment Used

Telephone, typewriter, personal computer, facsimile machine, calculator, copy machine, and other appropriate office machines.

Physical Involvement

Sitting is required most of each workday. Standing, walking, reaching, bending, lifting, and moving job‑related materials/equipment as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Must be able to operate office equipment.

Mental Involvement

Must understand and interpret written and verbal instructions from Supervisor. Must be able to work independently with minimal supervision. Must have the ability to learn various computer software programs. Must be able to perform work under time constraints set by Supervisor.

Human Relations Involvement

Must be able to work compatibly in group settings. Must be able to respond positively to supervision and to accept suggestions for improvement.

Minimum Qualifications

High school diploma or GED equivalent

Demonstrate ability to type 40 WPM

Considerable knowledge of business English, spelling and clerical office procedures

Knowledge of computer applications, including Microsoft Word

Knowledge of appropriate office machine operations, practices, and procedures

Requires self‑motivation, confidentiality, and the ability to prioritize

Must be able to pass an intensive police background investigation.

Desirable Qualifications

College Education

Demonstrate ability to type 40 WPM

Knowledge of other computer applications including Microsoft Word, Access and Excel

MUST BE 18 YEARS OF AGE OR OLDER

APPLICATIONS MUST BE COMPLETE, ACCURATE, AND SPECIFIC

Benefits

Annual paid vacation:
- Year one – Fifteen days paid vacation per year until reaching ten years of service
- Year ten – Twenty days paid vacation per year until reaching twenty years of service
- Year twenty – Twenty‑five days paid vacation per year
Fifteen paid holidays per year (in addition to paid vacation)
Eight hours of sick leave accrued per month (up to 90 days accrued sick leave paid at retirement; no other law enforcement agency in the region offers such)
Paid health insurance for employee
Paid health insurance after retirement age (benefit not offered by any other law enforcement agency in this region)
Paid life insurance benefits (benefit equals salary multiplied by 1.5)
Free use of department gymnasium (24 hours)

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