Accounts Payable Specialist

Accountants One is working with a well-established company in Atlanta to hire an Accounts Payable Specialist. This position will support accounts payable activities across multiple affiliated entities and is ideal for someone who is detail-oriented, highly organized, and comfortable working in a fast-paced, multi-entity environment.

Responsibilities

• Process vendor invoices accurately and on time across multiple affiliated entities.
• Review invoices for proper approvals, supporting documentation, and general ledger coding.
• Prepare and process weekly check runs, ACH payments, wire transfers, and direct debit transactions.
• Reconcile vendor statements and research invoice discrepancies.
• Process company credit card transactions, reconciliations, and payments.
• Maintain vendor records, including W-9 documentation and payment information.
• Communicate professionally with vendors regarding payment status and account inquiries.
• Monitor vendor credits and ensure they are applied appropriately.
• Review outstanding checks, research aged items, and process voids or reissues as needed.
• Maintain organized electronic records of invoices and supporting documentation.
• Assist with general accounting data entry and account reconciliations.
• Support month-end close by ensuring invoices are recorded in the appropriate accounting period.
• Assist with annual audits by providing accounts payable documentation.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• 3-5 years of full-cycle Accounts Payable experience preferred.
• Experience working in a multi-company or multi-entity environment strongly preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP or accounting software preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently while contributing to a collaborative team environment.