HVAC Office Coordinator

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing
• Vision insurance

We are seeking a reliable and detail-oriented HVAC Office Coordinator to join our growing team in Kennesaw, GA. The ideal candidate will be organized, proactive, and comfortable working in a fast-paced office environment. This position supports both our service and installation departments to ensure smooth daily operations and excellent customer service.

• Answer incoming calls, relay messages, and assist customers and team members professionally.
• Book service calls and assist in scheduling installations.
• Communicate with customers, account managers, and technicians to create and manage service calls.
• Provide back-up support for service dispatch as needed.
• Assist the installation department with scheduling, coordination, and paperwork.
• Review timesheets and confirm field employees are clocked into the correct jobs for payroll purposes.
• Navigate industry-specific software to maintain accurate customer records and job history.

• Previous experience in an HVAC, construction, or service industry office preferred.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• High attention to detail and ability to work independently and as part of a team.

• Competitive wages & paid weekly
• 401k plan with generous company match after 90 days
• Annual profit sharing
• Vacation time & Paid Holidays