Procurement Specialist

Job : 304662

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens.

Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities,rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision.

Come Take Flight at KSU!

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

• 1. Responsible for reviewing and analyzing purchase requisitions
• 2. Investigates and develops sources of supply
• 3. Evaluates requisitions and initiates bidding process within assigned product lines
• 4. Reviews contracts and quotes for appropriateness, timeliness, and cost
• 5. Prepares and issues Request for Quotes and Sole Source/Sole Brand
• 6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
• 7. Interprets purchasing policies and procedures to departments and vendors
• 8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
• 9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
• 10. Assists with monitoring vendor and supplier performance for compliance with contract requirements
• 11. Maintains manual and electronic documents, files, and records
• 12. Performs purchase order close-out and expedites open and/or blanket purchase orders
• 13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
• 14. Verifies item descriptions and amounts in bids and contracts
• 15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Educational Requirements

Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience

Required Experience

One (1) year of related work experience

Additional Preferred Qualifications

Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire

Preferred Educational Qualifications

An advanced degree from an accredited institution…