Purchasing Manager

Since 1987, Eagle Fire Inc. has been a trusted leader in fire protection services, specializing in fire sprinkler systems, fire alarms, special hazards, and life safety solutions for commercial, industrial, government, and mercantile facilities.

We’re seeking a Purchasing Agent to support our operations team. Join our team and help ensure our installation and service teams have the materials, equipment, and supplies needed to complete projects efficiently and serve our customers.

In addition to standard benefits, team members enjoy Eagle Fire Perks:

• $2,000 Employee Referral Program

• Apprenticeship opportunities

• Boot Reimbursement (1x per year)

• Employee Assistance Program

• 10 Paid Holidays

• NICET Test Reimbursement

• Tuition Reimbursement

• Uniforms Provided

• Manage daily purchasing activities for both offices, prioritizing requests based on project schedules and service needs

• Obtain and evaluate vendor quotes, comparing pricing, availability, lead times, freight costs, and payment terms

• Negotiate competitive pricing and delivery terms within company purchasing guidelines and approval limits

• Create, review, and track purchase orders for projects, service work orders, inventory, and operational supplies

• Develop and maintain reliable vendor relationships, monitor performance, and resolve pricing, quality, and delivery concerns

• Identify opportunities to consolidate purchases, reduce unnecessary freight and rush orders, and improve cost control

• Coordinate substitutions with the appropriate project or technical team before ordering

• Oversee receiving, storage, organization, and distribution of materials at both locations

• Coordinate with project managers and service teams to confirm material requirements and delivery schedules

• Monitor stock levels and establish replenishment practices that balance operational needs with excess inventory

• Ensure received materials are accurately recorded and assigned to the appropriate job, service work order, or inventory location

• Maintain current job equipment lists, including quantities ordered, quantities received, and outstanding materials

• Coordinate inventory counts, investigate discrepancies, and process adjustments according to company procedures

• Manage transfers between offices, job sites, and inventory locations

• Oversee returns, return merchandise authorizations (RMAs), warranty claims, and vendor credits

• Coordinate shipping and delivery to job sites, service customers, and other company locations

• Direct and prioritize the work of assigned purchasing and warehouse team members

• Establish clear expectations for order accuracy, receiving, inventory documentation, and internal communication

• Train and coach team members on purchasing procedures, systems, and material handling practices

• Maintain consistent purchasing and inventory processes across both offices

• Track purchasing activity, material shortages, open orders, and vendor issues, communicating concerns to leadership

• Support safe, organized warehouse operations and adherence to company procedures

• Ensure purchase orders, packing lists, and invoices are accurately matched

• Resolve quantity, pricing, freight, and billing discrepancies with vendors and accounting

• Confirm purchases are assigned to the correct job, service work order, or account

• Ensure documentation is submitted promptly to support invoice processing and job cost accuracy

• Maintain complete purchasing records and follow company authorization requirements

• Perform other duties as assigned by the supervisor

• Strong knowledge of purchasing, vendor…